What are the responsibilities and job description for the Clinic Administrative Assistant position at Career Based Solutions, LLC?
About Career Based Solutions
Career Based Solutions is an ABA therapy provider serving children and families in Fredericksburg and the surrounding areas. We are looking for a dependable, organized, and friendly Clinic Administrative Assistant to help support the day-to-day operations of our clinic.
This is a great opportunity for someone who is reliable, enjoys staying organized, communicates well, and is willing to help wherever needed to keep the clinic running smoothly.
Responsibilities
Responsibilities include, but are not limited to:
Answering incoming phone calls professionally and directing calls appropriately
Taking accurate messages and following up on calls as needed
Assisting with staff and client scheduling
Helping communicate scheduling changes and updates
Greeting families, staff, and visitors in a friendly and professional manner
Receiving, sorting, and handling incoming and outgoing mail
Keeping the clinic organized, clean, and presentable throughout the day
Completing light cleaning and tidying of common areas, offices, and therapy spaces
Monitoring office, cleaning, and clinic supplies and notifying management when items need to be reordered
Restocking supplies throughout the clinic
Assisting with basic administrative tasks, filing, data entry, and paperwork
Providing general support to clinic management and staff as needed
What We're Looking For
The ideal candidate is:
Dependable and punctual
Friendly and professional on the phone and in person
Organized and able to manage multiple responsibilities
Comfortable using computers and learning new systems
Able to communicate clearly with staff and families
Willing to clean, organize, restock, and help maintain the clinic
Able to take initiative and recognize tasks that need attention
Respectful of confidential client and employee information
Able to work well in a busy environment
Previous administrative, receptionist, customer service, or healthcare experience is helpful but not required. We are willing to train the right person who is dependable, professional, and eager to learn.
Schedule
Monday–Friday
In-person at our Fredericksburg clinic.
Compensation
Starting pay is competitive for an entry-level administrative support position and will be discussed based on experience.
About the Position
This position is an important part of keeping our clinic organized and operating efficiently. We are looking for someone who understands that no task is too small—whether that means answering a phone call, helping fix a scheduling issue, restocking supplies, handling mail, or making sure the clinic looks clean and welcoming.
If you are dependable, organized, and looking for an opportunity to grow with a growing company, we would love to hear from you.
Salary : $15