Career Academy at Anthis | 8hr Attendance Secretary | School Year

JOB DESCRIPTION:

Perform a variety of clerical duties to ensure proper, accurate and complete attendance reporting a daily basis; coordinate flow of communications, correspondence and information in support of the attendance functions and activities.

ESSENTIAL FUNCTIONS:
1. Provide secretarial support services for the Principal, Assistant Principals or lead
secretary; assist in assuring smooth and efficient office operations.

2. Collect and record all notes and excuses that pertain to student absences; write
passes for all late arriving and early departing students; print and mail all attendance letters; enter tardies and absences into Power school and Pinnacle.

3. Coordinate flow of communications and information; forward student information
given by parent to Registrar, Student Services and Guidance offices as well as school nurse; communicate with teachers and other offices on individual period student absences; initiate, receive, screen and route telephone calls; take, retrieve and relay messages as needed; contact parents about students who are habitually truant students.

4. Receive visitors, including administrators, staff and the public; provide assistance
or direct to appropriate staff; respond to inquiries and provide assistance concerning
operations, activities, time lines, policies and procedures related to attendance.

5. Research, compile and verify data and information; prepare and maintain a variety of records, logs and reports related to student attendance; establish and maintain filing systems.

6. Schedule and arrange appointments, conferences, meetings, projects and other
activities; attend meetings as requested; assist with the registration process at the
beginning of the year and during parent/teacher conferences; assist coworkers.

7. Perform related duties as assigned by the Principal or Assistant Principal to meet the
particular needs of the building/unit.

PROBATIONARY PERIOD:

• New employees must successfully complete their probationary period to be eligible to apply for posted positions.
• Employees must remain in their current position a minimum of sixty (60) calendar days to be eligible to apply for any non-lateral posted position.
• Current non-probationary employees may only apply for lateral positions at the end of each school year.

PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.

While performing the duties of this job, the employee is regularly required to speak and
hear. The employee is required to have dexterity of hands and fingers. The employee is required to sit or stand for extended periods of time. They may be occasionally required to bend at the waist, kneel or crouch. Specific vision abilities required by this job include close vision, and ability to adjust focus. While performing the duties of this job the incumbent is seated or walking at will and must be able to push, pull, lift and carry 50 pounds or more.

QUALIFICATIONS:

Any combination equivalent to: graduation from high school and three years of clerical
or secretarial experience involving frequent public contact. The employee must have
strong office, computer, public relations and oral and written communication skills.
Incumbents must possess knowledge of the terminology, practices and procedures of
assigned office.

Salary : $14 - $21