Executive Assistant (Healthcare / Adult Day Care)

About Us

At Care A Lot Adult Day Care, we don’t just “watch” seniors — we care for them with dignity, purpose, and respect. Our mission is to provide a safe, engaging, and supportive environment where seniors can thrive socially, emotionally, and physically.

Position Overview

We are seeking a highly organized, dependable, and proactive Executive Assistant to support the Executive Director and help keep daily operations running smoothly.

This is a part-time role requiring focus, efficiency, and strong time management to effectively manage responsibilities within a 4-hour workday.

Key Responsibilities

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with precision and efficiency.
• Serve as a key point of contact for staff, families, and partners
• Maintain accurate records, documentation, and compliance tracking
• Assist with staff onboarding, scheduling, and communication
• Track deadlines and ensure follow-through on tasks
• Support reporting, audits, and operational processes
• Identify and help improve systems and workflow efficiency
• Ensure accountability and follow-through across daily operations

What We’re Looking For

• Proven experience in office management or executive administrative support within a healthcare or adult day care environment.
• Strong organizational skills with the ability to multitask efficiently in a busy setting.
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with Microsoft Outlook Calendar.
• Exceptional typing speed along with transcription and proofreading skills to produce accurate documents swiftly.
• Demonstrated customer service skills with professional phone etiquette.
• Ability to handle clerical tasks such as filing, data entry, and managing front desk responsibilities confidently.
• Knowledge of office procedures including filing systems, data management, and office equipment operation.
• Strong communication skills—both written and verbal—with an emphasis on professionalism in all interactions.
• Proactive (you don’t wait to be told what to do)
• Professional and able to handle confidential information
• Able to work efficiently and stay productive in a part-time schedule

Required Qualifications

• High school diploma required (Associate degree preferred)
• 2–3 years of administrative experience
• Proficiency in Microsoft Office and/or Google Workspace

What This Job Is NOT

• Not a basic receptionist position
• Not a low-responsibility admin role
• Not for someone who struggles with organization or follow-through

How to Apply

If you are dependable, proactive, and able to take ownership in a part-time role, apply today.

Pay: $16.00 - $19.00 per hour

Application Question(s):

• Describe a time you had multiple urgent tasks at once. How did you prioritize and what was the outcome?
• This role requires tracking tasks and following up with others. How do you ensure things get completed on time?

Experience:

• Office management: 2 years (Required)

Work Location: In person

Salary : $16 - $19