Role Summary

Grant Cardone Enterprises is seeking an experienced, execution-focused Video Project Manager to manage the operational flow of our video department.

Reporting directly to the Head of Video Production, this person will oversee video projects from intake through final delivery, manage workflows in Monday.com, review content and direct editors through Frame.io, and coordinate shoot-day logistics with the Production Director. They will also help maintain the department’s 12-week content calendar and ensure the organization has clear visibility into the Video Team’s priorities, progress, completed work, and upcoming deliverables.

The ideal candidate has extensive post-production experience and strong editorial judgment but will primarily lead workflows, provide precise editor feedback, remove blockers, protect deadlines, and ensure projects meet established creative, technical, brand, and platform standards.

The right candidate combines creative judgment with operational discipline. They anticipate problems, create clarity, communicate confidently, and take ownership of every project moving through the department.

Key Responsibilities

Project and Workflow Management

• Own Video Team projects from initial intake through delivery and closeout, coordinating final approval with the Head of Video Production.

• Build, maintain, and continuously improve Video Production workflows in Monday.com.

• Establish clear project owners, priorities, timelines, milestones, briefs, deadlines, deliverables, and next actions.

• Maintain an accurate 12-week content and production calendar that reflects upcoming shoots, editing schedules, publishing priorities, events, and major deliverables.

• Meet with Marketing and cross-functional stakeholders to clarify objectives, audiences, scope, priorities, deadlines, approval requirements, and expected deliverables before work begins.

• Monitor team capacity and recommend assignments based on editor workload, deadlines, and business priorities.

• Lead project kickoffs, production check-ins, and status reviews.

• Identify missing assets, delayed approvals, resource conflicts, and schedule risks before they affect delivery.

• Submit deliverables for approval, then ensure approved assets are properly labeled, delivered, and archived.

Video Review and Editor Direction

• Review video edits in Frame.io and provide clear, specific, timecoded feedback.

• Translate and consolidate stakeholder comments into organized, actionable direction for editors.

• Evaluate story structure, opening hooks, pacing, clarity, brand alignment, graphics, audio, visual quality, and overall viewer experience.

• Confirm revisions are completed accurately.

• Maintain quality and consistency across long-form YouTube videos, mid-length content, Shorts, social content, podcasts, internal videos, event content, webinars, and promotional assets.

• Reduce unnecessary revision rounds through stronger briefs, consolidated feedback, and effective quality control.

• Ensure final deliverables meet the Video Team’s creative, technical, brand, and platform standards.

Production Coordination

• Partner with the Production Director to coordinate shoot-day logistics and production requirements.

• Confirm schedules, call times, talent, locations, scripts, shot lists, crew assignments, equipment needs, and required deliverables.

• Ensure pre-production information is complete, accurate, and clearly communicated to everyone involved.

• Track footage, graphics, music, approvals, and other assets required for post-production.

• Ensure production teams provide complete, organized handoffs to post-production.

• Support studio shoots, podcasts, live events, webinars, internal productions, and other Video Team initiatives as needed.

Communication and Team Visibility

• Serve as a central communication point between the Video Team and internal stakeholders.

• Champion the Video Team’s work by proactively communicating completed projects, supported events, performance milestones, upcoming priorities, and team wins across the organization.

• Track project completion, delivery volume, turnaround times, revision rounds, and other operational performance indicators.

• Manage stakeholder expectations around project scope, priorities, approvals, and delivery dates.

• Recommend process improvements based on project data, capacity needs, and recurring workflow bottlenecks.

Required Qualifications

Required

• 7 years of professional experience in video production, post-production, creative operations, or video project management.

• Demonstrated experience managing multiple video projects simultaneously in a fast-paced, high-volume production environment.

• Strong understanding of end-to-end video production workflows, including storytelling, editing, pacing, sound, graphics, color, approvals, and final delivery.

• Proven ability to review professional video content and provide precise, actionable feedback to editors.

• Advanced experience managing complex workflows in a project management platform.

• Experience using Frame.io or a comparable video review and approval platform.

• Hands-on experience using generative AI models and developing effective prompts to support video, creative, or operational workflows, with sound judgment in evaluating outputs for accuracy, brand alignment, and production readiness.

• Experience coordinating internal teams, external vendors, freelancers, talent, and cross-functional stakeholders.

• Exceptional organization, communication, prioritization, follow-through, and attention to detail.

• Ability to remain decisive, composed, and solutions-focused as priorities and deadlines change.

• Demonstrated success improving video production workflows, reducing bottlenecks, or increasing delivery efficiency.

Preferred Qualifications

• Experience using Monday.com to manage complex creative or production workflows.

• Experience producing content for YouTube, podcasts, social media, live events, webinars, or digital marketing campaigns.

• Experience working with high-profile talent, executives, entrepreneurs, or personal brands.

• Understanding of YouTube performance fundamentals, including click-through rate, audience retention, watch time, hooks, titles, and thumbnails.

• Experience developing content calendars, production dashboards, capacity plans, or department performance reports.

What Success Looks Like

• Every active project has a clear owner, priority, status, deadline, and next action.

• The 12-week content calendar remains current, accurate, and aligned with company priorities.

• Editors receive consolidated, actionable feedback and complete fewer unnecessary revision rounds.

• Production and post-production handoffs are complete, organized, and timely.

• Projects are delivered on time and meet established creative, technical, brand, and platform standards.

• Stakeholders receive timely, proactive updates on priorities, risks, approvals, and delivery timelines.

• The Head of Video Production has an accurate view of the department’s workload, capacity, priorities, and performance.