Office Administrative Coordinator

Position Overview

We are seeking an organized, proactive, and detail-oriented Office Administrator Coordinator to support our dynamic Sales Team. This role is pivotal in ensuring smooth day-to-day operations, streamlining administrative processes, and enabling the sales team to focus on driving revenue growth. The Office Coordinator will serve as the central point of coordination between sales staff, leadership, and other departments.

Key Responsibilities

Office & Administrative Management

• Oversee daily office operations, including supplies, equipment, and vendor management.
• Maintain organized filing systems (digital and physical), ensuring sales-related documentation is accurate and accessible.
• Coordinate meeting schedules, travel arrangements, and team calendars.
• Manage expense reporting, purchase orders, and invoicing processes.

Sales Team Support

• Prepare sales reports, presentations, and dashboards for leadership.
• Assist with CRM data management, ensuring records are up-to-date and accurate.
• Support the onboarding of new sales team members with tools, systems, and training materials.
• Coordinate internal and external meetings, including client visits, trade shows, and events.
• Act as a liaison between sales and other departments (finance, marketing, operations, HR) to ensure timely information flow.

Process & Performance Support

• Streamline administrative processes to reduce inefficiencies within the sales function.
• Monitor and track sales metrics, assisting leadership with performance insights.
• Ensure compliance with company policies, contracts, and regulatory requirements.

Qualifications

• 3 years of office management, executive assistant, or administrative support experience (preferably supporting a sales or customer-facing team).
• Strong organizational skills with excellent attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and CRM tools (e.g., Salesforce, HubSpot, or similar).
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Problem-solving mindset with a proactive approach to challenges.

Key Competencies

• Highly organized and adaptable
• Strong interpersonal skills
• Confidentiality and professionalism
• Proactive, resourceful, and solution-driven
• Team-oriented with a service mindset