Pre Production Coordinator

Pre-Production Coordinator (Construction / Insurance Restoration)

Cardinal Contractors LLC
Department: Operations / Production
Reports To: Director of Operations / Office Manager
Job Type: Full-time, In-Office

Position Summary

Cardinal Contractors LLC is seeking a detail-driven Pre-Production Coordinator to ensure every signed contract is complete, accurate, and financially sound before a project moves into production. This role is critical to protecting company profitability by reviewing scope, pricing, and documentation; obtaining third-party subcontractor estimates; and preparing insurance supplements to ensure all work is fully covered before scheduling begins.

What You’ll Do:

Contract & Job File Review

• Review signed contracts and job files for accuracy, completeness, and compliance with company standards
• Verify scope of work, pricing, deductibles, upgrades, and payment terms
• Ensure jobs meet required gross profit margin targets prior to release to production
• Identify discrepancies, missing documentation, or financial risks and resolve quickly

Subcontractor & Third-Party Estimates

• Obtain and review estimates from approved subcontractors (gutters, siding, paint, specialty trades, etc.)
• Compare subcontractor pricing against insurance scope and market standards
• Ensure subcontractor costs support job profitability goals
• Maintain organized records of all third-party bids, approvals, and documentation

Insurance Supplements & Documentation

• Prepare and submit insurance supplements for additional or uncovered work
• Ensure supplements include proper justification, documentation, and company markup
• Communicate with insurance adjusters as needed to support approvals
• Track supplement status and update job files accordingly

Financial & Operational Coordination

• Work closely with sales, estimating, production, and accounting teams to resolve job discrepancies
• Confirm all required approvals are obtained before scheduling and production release
• Maintain accurate job documentation within the company CRM and project management systems
• Support continuous improvement of pre-production workflows and controls

Qualifications

• 2 years experience in roofing, construction, insurance restoration, or pre-production coordination
• Strong understanding of insurance claims, scopes of work, supplements, and construction pricing
• Experience working with subcontractors and vendor estimates
• High attention to detail with excellent organizational skills
• Ability to analyze costs, margins, and profitability
• Proficient with CRM systems and Google Workspace (Xactimate preferred)
• Strong written and verbal communication skills

Preferred Skills

• Xactimate proficiency
• Knowledge of residential and/or commercial roofing systems
• Experience working directly with insurance carriers and adjusters
• Ability to manage multiple projects simultaneously and meet deadlines

Key Performance Indicators (KPIs)

• Percentage of jobs meeting or exceeding target gross profit
• Accuracy and completeness of pre-production job files
• Supplement approval rate
• Timeliness of job release to production

Work Environment

• Office-based role with regular coordination across departments
• Fast-paced, deadline-driven construction environment

What We Offer

• Competitive hourly pay
• Full-time, in-office position
• Work in a brand-new, professional facility
• Benefits available (health, dental, vision, PTO, 401(k))
• Stable role with long-term growth potential

Job Type: Full-time

Pay: $23.81 - $28.67 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Vision insurance

Work Location: In person

Salary : $24 - $29