Clinic Scheduler

Procedure Scheduler

Spokane, WA – In-Office | Full-Time | $20.85–$33.88 per hour

About Us

At Cardiac Study Center, we deliver compassionate, innovative care that improves heart health and transforms lives. With over 50 years of cardiology expertise in the Pacific Northwest, we partner with Pulse Heart Institute and MultiCare Health System to provide industry-leading outpatient cardiac care. Join a mission-driven team where your work makes a difference—one heartbeat at a time.

Why You’ll Love Working With Us

• Monday–Friday schedule — no weekends or holidays

• Collaborative team environment with autonomy and growth opportunities

• Dedicated focus on high-quality, patient-centered care

• Robust benefits package including:

  • Medical, dental, and vision coverage

  • 401(k) with employer match

  • Paid time off, holidays, and floating holidays

  • Tuition assistance

  • Employee wellness programs and mental health resources

About the Role

As a Procedure Scheduler, you will serve as a central hub of coordination for hospital-based cardiac procedures. You’ll be responsible for managing procedure scheduling, providing patients with preparation instructions, and ensuring accurate documentation within the electronic medical record (EMR). Your role supports a wide variety of cardiac interventions, and you’ll be an essential communication link between physicians, patients, and hospital departments.

This is an in-office, non-clinical position that requires a high level of attention to detail, organizational skills, and a compassionate, patient-first approach.

Day-to-Day Responsibilities

Hospital Procedure Coordination

• Schedule all hospital cardiac procedures including (but not limited to):

  • Cardiac catheterizations

  • PCIs, ICD/pacemaker implants, generator changes

  • Electrophysiology studies

  • Loop recorder implants/removals, TEEs, cardioversions

  • Watchman, AARO, PFO/ASD closures

  • TAVR, LVAD work-ups

• Update physicians on upcoming schedules and changes via TigerText

• Start a note in the EMR for each scheduled procedure

Patient Communication

• Send written instructions and preparation materials to patients in advance

• Maintain patient confidentiality and professionalism in all communications

• Serve as a centralized, friendly point of contact for patient questions

Administrative & Team Support

• Keep internal staff updated on any scheduling changes

• Support additional tasks such as:

  • Backing up the Appointment Desk

  • Assisting with referral queues

  • Covering nurse assistant responsibilities like triage call routing, cardiac clearances, and lab letters

What You’ll Need to Succeed

Qualifications

• High School Diploma or GED required

• Minimum 6 months of medical office experience required

• Previous experience in cardiology or scheduling hospital procedures is highly preferred

• Strong ability to multitask and prioritize in a fast-paced environment

• Excellent interpersonal and communication skills

• Familiarity with EMR systems and basic healthcare terminology

• Knowledge of insurance plans and referral processes is helpful

Work Environment

• Location: 910 W 5th Ave, Spokane, WA 99204

• Schedule: Monday–Friday, 8:00 AM – 5:00 PM

  • Office-based role with moderate noise level

  • Frequent use of computers, phones, and standard office equipment

  • Occasional travel may be required

  • Reasonable accommodations available for individuals with disabilities

Join Our Team

If you’re highly organized, detail-oriented, and motivated by patient-centered work, we invite you to apply. Bring your skills to a cardiology team that values integrity, collaboration, and compassion every step of the way.

Position ID: Pending

Salary : $21 - $34