What are the responsibilities and job description for the Clinic Scheduler position at Cardiac Study Center?
Clinic Scheduler – General Cardiology
Locations: Tacoma, WA
Full-Time | 40 hours/week | Monday–Friday, 8:30 AM – 4:30 PM
No weekends or holidays
Compensation: $21.31 – $38.57/hour (DOE)
About Us
Cardiac Study Center (CSC), in partnership with Pulse Heart Institute, has been a cornerstone of outpatient cardiology care in the Puget Sound Region for over 50 years. Since forming Pulse Heart Institute in 2016 with MultiCare Health System, our mission has remained clear: deliver compassionate, cutting-edge cardiac care in a collaborative, patient-first environment.
With multiple specialty departments—including Heart Failure, Vascular, Electrophysiology & Device, and Nuclear Imaging—we offer opportunities for growth, impact, and innovation in every role.
Why You’ll Love Working With Us
- Purposeful Work: Help coordinate care for patients undergoing critical cardiac procedures.
- Consistent Schedule: Enjoy reliable weekday hours with no weekend or holiday work.
- Supportive Environment: Join a team deeply rooted in empathy, teamwork, and respect.
- Growth Opportunities: Float between clinics and experience varied workflows and teams.
About the Role
As a Clinic Scheduler – General Cardiology, you will ensure a smooth and seamless patient experience by coordinating scheduling, appointment flow, and clerical support across the Electrophysiology and Device departments. This role plays a crucial part in the daily operations of a high-functioning cardiology clinic network.
Day-to-Day Responsibilities
Scheduling & Coordination
- Schedule and manage appointments for patients undergoing device checks and electrophysiology consults.
- Coordinate with providers and multiple departments to ensure continuity of care.
Patient Communication
- Provide appointment reminders and follow-up communications.
- Assist patients with pre-visit instructions, referrals, and procedural information.
Insurance & Documentation
- Assist with insurance verifications and authorizations to ensure readiness for services.
- Accurately document appointment details and maintain digital records within the EMR system.
Clerical Support
- Perform general administrative tasks, including data entry, faxing, phone triage, and scanning.
- Support providers and clinic teams with daily clerical workflow and coordination.
What You’ll Need to Succeed
- Experience:
- At least 1 year of experience with an EMR system.
- 2 years of clerical or scheduling experience preferred.
- Previous scheduling experience in a medical setting is a plus.
- Skills:
- Strong communication and organizational skills.
- Comfort with multi-tasking and handling a fast-paced clinical environment.
- Ability to work independently and manage time across multiple clinic sites.
- Other:
- Reliable transportation and willingness to assist occasionally at other clinics in the area.
Work Environment
This is a 100% in-office role, Monday through Friday in our Tacoma clinic.
You’ll work with a multidisciplinary cardiology team and interact with both patients and staff in a professional, supportive setting.
Compensation & Benefits
- Hourly Rate: $21.31 – $38.57 (DOE)
- Medical, Dental, and Vision Coverage
- Paid Time Off Holidays
- Career Development Opportunities
- Retirement Plans
- Supportive Team Culture
Join Our Team
If you're passionate about patient care and thrive in a detail-oriented, team-focused environment, we want to hear from you! Your role will help ensure our patients receive the timely, coordinated care they deserve.
Apply now and become part of a legacy of excellence in heart health.
Salary : $21 - $39