What are the responsibilities and job description for the Receptionist position at Carbery Group?
Synergy Flavors, part of the Carbery Group, is more than just a leading international supplier of ingredients to the global food and beverage industry-we're a team driven by purpose. Our vision is simple yet powerful: enriching lives through healthier and tastier foods.
We believe great flavor starts with great people. That's why we're committed to hiring creative, passionate individuals who want to make a real impact. With deep expertise across food, beverage, and nutrition, our teams develop high-quality taste solutions that inspire innovation and elevate everyday experiences.
Your Role in Synergy's SuccessThe Receptionist serves as the primary point of contact for the Wauconda facility and is responsible for creating a professional and welcoming experience for employees, visitors, vendors, applicants, and customers. This position manages the front desk and reception area while providing administrative and office support to ensure the efficient day-to-day operation of the office.This is a full-time onsite position located in Wauconda, Illinois. Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.How You Will Contribute
KEY RESPONSIBILITIES
Maintain a professional, organized, and welcoming front reception area.
Greet and assist visitors, vendors, applicants, customers, and guests.
Answer incoming telephone calls, direct calls appropriately, and take messages as needed.
Coordinate visitor sign-in procedures and notify employees of arriving guests.
Ensure the lobby, conference rooms, reception restroom, and waiting areas remain clean, organized, and presentable.
Sort and distribute incoming mail and packages.
Prepare and coordinate outgoing mail, overnight shipments, and courier services.
Monitor and maintain postage, shipping, and office supplies.
Order and maintain office supplies.
Assist with visitor badges, safety sign-in procedures, and office security practices.
Assist with special projects and additional administrative duties as assigned.
PROFESSIONAL EXPERIENCE/QUALIFICATIONS
High School Diploma/GED Required
Minimum of two years of experience in a corporate reception, front office, or administrative role.
Excellent interpersonal communication and customer service skills.
Proficiency in Microsoft Office applications, including Outlook and Teams.
Ability to prioritize multiple tasks and manage competing demands.
Demonstrated professionalism, discretion, and sound judgment.
Ability to work independently with minimal supervision.
Ability to maintain confidentiality when handling sensitive information.
Ability to occasionally lift or move packages, supplies, and office materials up to 10 pounds.
Ability to operate standard office equipment including computers, telephones, printers, and postage equipment.
Our Commitment to our PeopleWe are a diverse and growing workforce of over 1,000 people across eight countries globally. As we continue to grow, we want to ensure that Carbery Group continues to be a place where people are supported to develop and feel that they can do their best work. We are committed to driving growth, developing future capability and delivering results through our dedicated teams.
We offer competitive salaries, comprehensive benefits, and an inclusive workplace where your skills, perspectives, and experience help shape the future of our industry. Join us and be part of a team that values collaboration and makes a meaningful impact - from local communities to global markets.
Carbery Group is proud to be an Equal Opportunity Employer, committed to fostering a supportive work environment.