What are the responsibilities and job description for the Executive Assistant position at Capstone Solutions?
Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This role is vital in ensuring smooth daily operations, managing schedules, coordinating communications, and handling administrative tasks with precision. The ideal candidate will thrive in a fast paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to facilitate executive success. This paid position offers an exciting opportunity to contribute to a vibrant organization committed to excellence and growth.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate appointments for executives and team members
- Prepare and organize documents, reports, presentations, and correspondence with accuracy and attention to detail
- Handle incoming calls, directing inquiries professionally and efficiently
- Support client communication efforts through timely follow ups, data entry, and customer service interactions
- Perform clerical duties including proofreading documents, data entry into spreadsheets or databases, and managing mail distribution
Skills
- Extensive experience with office management and administrative support roles
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with productivity software and spreadsheets
- Strong computer literacy including data entry, word processing, and technical proficiency in office tools
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Bilingual capabilities are highly desirable for effective client communication across diverse audiences
- Exceptional phone etiquette
- Proven customer service skills combined with front desk experience to create a welcoming environment
- Demonstrated ability to proofread documents accurately while maintaining high attention to detail
- Previous personal assistant or executive support experience preferred for understanding high level administrative needs
Join us in this engaging role, where your organizational skills will help our leadership team achieve their goals. We value proactive professionals who excel at multitasking and thrive on delivering exceptional support in a vibrant office environment.
Pay: $25.00 - $30.00 per hour
Expected hours: 20.0 per week
Shift availability:
- Day Shift (Required)
Ability to Commute:
- Severna Park, MD 21146 (Required)
Work Location: Hybrid remote in Severna Park, MD 21146
Salary : $25 - $30