What are the responsibilities and job description for the Legal Billing Specialist position at Capstone Search Partners?
The Opportunity: Legal Billing Specialist 💎
Email resumes to: Hayley.christina@capstonesp.com
Premier law firm: [to be disclosed]
Job title: Legal Billing Specialist
Division: Legal Accounting Division
Job type: Full-Time and Direct-Hire
Schedule: Fully Onsite
Position Overview
We are seeking a detail-oriented and experienced Legal Billing Specialist to join our dynamic Accounting Department. The ideal candidate will be responsible for managing all aspects of the billing process, including setup, maintenance, electronic billing (e-billing), compliance, and accounts receivable. This role requires a strong understanding of legal billing procedures and systems, exceptional communication skills, and the ability to work in a fast-paced law firm environment.
Key Responsibilities:
- Prepare, update, and maintain client and matter billing arrangements, ensuring accurate implementation of rate structures, billing guidelines, and client-specific requirements.
- Generate pre-bills, process revisions, and finalize client invoices in accordance with firm and client deadlines.
- E-Billing: Submit electronic invoices through various client-specific e-billing platforms; monitor and resolve submission issues to ensure timely approval and payment.
- Ensure billing practices align with client billing guidelines and firm policies; proactively identify and resolve compliance issues.
- Assist with collections efforts, including tracking outstanding balances, sending reminders, and communicating with clients and attorneys to resolve billing disputes.
- Utilize Aderant (or similar legal billing software) and Microsoft Office Suite (especially Excel) for reporting, data analysis, and process improvements.
- Liaise effectively with attorneys, clients, and internal departments to resolve billing-related inquiries and ensure a smooth workflow.
Qualifications
- Minimum 3–5 years of legal billing experience in a law firm setting is required. Experience with Aderant is strongly preferred.
- Proficiency in Excel, Microsoft Word, and Outlook is essential.
- Excellent written and verbal communication skills are mandatory. Must be comfortable interacting with professionals at all levels.
- Detail-Oriented: Strong attention to detail and accuracy in billing practices is critical.
- Problem Solving: Ability to investigate and resolve billing and payment discrepancies efficiently and diplomatically.
- Familiarity with client e-billing portals (e.g., BillBlast, Serengeti, CounselLink)
- Experience supporting timekeepers with complex client billing arrangements.