Office Coordinator

Job Details

Description

The Office Coordinator is expected to administer the delivery of mail and all in/out processing of the mail in a timely and accurate manner, provide quality and effective support to corporate departments and onsite properties. The Office Coordinator is expected to enable effective oral communication between all Capstone employees and external public and to create a favorable impression for all people who contact the Company by phone and in person.

Administer the receipt and prioritization of requests for office support and expectations.

Maintain accurate directories and purge network documents monthly

Supervise the sorting and distribution of all incoming, outgoing, and interoffice mail

Ensure that all utility bills are being managed efficiently and timely

• Coordinate mail out of directories, takeover packages, and mass mailings
• Complete office supply orders to ensure that corporate staff have access to the tools and supplies needed to perform their jobs effectively
• Keep an accurate inventory of supplies, including laser printer cartridges, stationery, labels, etc.
• Coordinate Corporate functions.
• Maintain Corporate accounts for the use of employees who travel (i.e., rental cars, hotels and travel agencies).
• Assist in taking inventory of corporate office equipment and furniture.
• Maintain the breakroom and ensure the supplies are stocked and the area is being kept clean.
  
  

Required Skills

• Effective communication
• Prioritize multiple tasks with varying deadlines and importance
• Receive both written and verbal directions to solution
• Conscientious
• Steady and dependable
• Ability to work with pressure of deadlines
• Strong familiarity with a variety of office systems and machines
• Ability to learn new software applications
• Ability to lift 50 pounds
  
  

Experience

• Minimum two years in an office environment
• Working knowledge of office machines, postage meters, FedEx shipping, copiers and scanners
• Multi-family experience is a plus!
  
  

Capstone Management offers competitive pay for the market. Benefits include medical, dental and 401K. Includes vacation, sick and personal time off.

CRIMINAL HISTORY RECORD

If an offer of employment is made and accepted, continued employment will be contingent upon the satisfactory results of a thorough Criminal History Record Check(s). It is Capstone's policy to not employ individuals who have been convicted of misdemeanor or felony offenses involving (a) illegal drug use, (b) public indecency, (c) theft, or (d) crimes against persons or property. Also, it is Capstone's policy to not employ individuals who have any criminal history not disclosed by the applicant on the employment application. In special situations, we may make exceptions to the "no criminal history" policy, depending on the nature of the crime, how many years ago the crime occurred, the total number of crimes committed and other factors. Moving traffic violations will not be considered except for reckless driving, driving while intoxicated or excessive red light or speeding violations

DRUG SCREENING

If an offer of employment is made and accepted, continued employment will be contingent upon the satisfactory results of a Drug Screen Test. It is Capstone's policy to not employ individuals who test positive for illegal drug use or alcohol abuse.

EOE M/F