Human Resources Assistant

Company Overview
Capstone Multifamily Group is a multifamily property management company with apartment communities across multiple states (NC, SC, TN, & GA). Our Human Resources Department supports employees, managers, and property teams in areas including hiring, onboarding, payroll support, benefits, safety training, compliance, employee documentation, and policy follow-up.

Prior HR experience and the ability to stay organized, follow up consistently, and maintain accurate records are important for this position. Experience supporting employees in multiple locations or working with multi-state HR processes is a plus.

Position Overview
We are seeking an experienced Human Resources Assistant to support the day-to-day operations of the HR Department. This position reports to the HR Administrator and assists with employee communication, HR documentation, training tracking, hiring/onboarding support, payroll preparation support, benefits reminders, and general HR compliance.

Prior HR, payroll, recruiting, onboarding, employee records, or related administrative experience is required

Responsibilities

• Send routine HR reminders, including performance reviews, 401(k), insurance, safety training, required documents, and policy acknowledgments
• Track employee safety training and follow up on incomplete items
• Maintain employee files, HR records, badges, and related documentation
• Prepare and mail birthday cards and assist with birthday/work anniversary postings
• Communicate with employees regarding basic HR questions, forms, deadlines, and routine matters
• Escalate complex HR matters to the HR Administrator
• Assist with hiring and onboarding, including job postings, resume review, interview scheduling, and new hire documentation
• Assist with reviewing and correcting employee timesheets for payroll submission as assigned
• Assist with policy compliance, safety follow-up, documentation, and other HR tasks as needed

Qualifications

• Prior related HR, payroll, recruiting, onboarding, employee records, or administrative experience required
• High school diploma or GED required
• Strong attention to detail and organizational skills
• Ability to maintain confidentiality
• Professional written and verbal communication skills
• Ability to manage deadlines and follow up consistently
• Experience with Microsoft Office, including Word, Excel, and Outlook
• Experience with HRIS, payroll, timekeeping, applicant tracking, benefits, or employee record systems preferred
• Experience with systems such as Proliant, Empower, Flores, or similar HR, payroll, benefits, or retirement platforms is a plus
• Multi-state HR or property management experience is a plus

Schedule

Full-time or part-time candidates will be considered.

• Full-time schedule: Monday through Friday, 9:00 AM to 5:00 PM, with a 30-minute lunch.
• Part-time schedule may vary based on department needs.

Compensation & Benefits

Pay scale is based on experience.

Benefits are available to full-time employees following a 90-day probationary period:

• Paid Time Off, up to 224 hours annually based on tenure
• Medical, dental, and vision insurance, including employer-paid individual coverage
• 401(k) eligibility at 1 year with company match up to 6%
• Basic life insurance and voluntary benefits, including life, AD&D, and short-term disability
• Paid maternity leave, sick time, holiday pay, and bereavement leave

Work Environment

This is an office-based position. Must be able to perform the essential functions of the position, with or without reasonable accommodation.

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• What is your desired pay rate for this position?
• Are you interested in a full time or part time position?

Education:

• High school or equivalent (Required)

Experience:

• Human resources: 1 year (Required)

Ability to Commute:

• Gastonia, NC 28052 (Required)

Work Location: In person

Salary : $17 - $20