What are the responsibilities and job description for the Document Control Specialist - Contract position at Capstone Mining?
WHAT WE OFFER
Your journey with Capstone Copper starts here. At Capstone, our people are the heart of our organization. We are focused on growth and are committed to unlocking the full potential of ourselves, our teams and our resources. We invest in our people to develop a skilled and engaged workforce, not only for today, but for the future. If you are looking for a purposeful, performance-driven and dynamic work environment, join us!
Pinto Valley is an open-pit copper mine located at the west end of the historic Globe-Miami mining district of central Arizona, approximately 80 miles east of Phoenix. Pinto Valley has been in operation since 1972 and has produced more than four billion pounds of copper. Acquired by Capstone from BHP in 2013, the mine is fully permitted through 2039 and a study is underway to potentially extend the mine life through 2050.
Our proximity to the Greater Phoenix metro area provides prospective employees with the option to live in communities such as Mesa, Apache Junction, Gilbert, Chandler, San Tan Valley, or Florence. Our location offers a unique work-life balance, blending the rewarding opportunities of the mining industry with easy access to the vibrant energy of Downtown Phoenix, making it an ideal choice for both individuals and their families.
Please note this is a 6-month contract with possibility for extension. This position is 4-10's ONSITE Monday - Thursday.
We are seeking a detail-oriented Document Control Specialist to join our team. This role is critical for maintaining operational efficiency and effective communication across departments.
The position is responsible for managing, organizing, and controlling all site documentation to ensure compliance with regulatory requirements and internal procedures. The ideal candidate is precise, diligent, analytical, conscientious, and detail-oriented, with strong interpersonal skills to support team collaboration and serve internal customers effectively.
Position Responsibilities
- Establish, maintain, and continuously improve the site document control system to ensure accuracy, accessibility, and version control of all critical documentation.
- Manage the full lifecycle of controlled documents, including creation, review, approval, distribution, revision, archiving, and controlled destruction.
- Ensure all documentation complies with regulatory requirements, internal standards, and management system frameworks
Cross-Departmental Coordination
- Collaborate with operations, maintenance, engineering, HR, and other departments to ensure controlled documents reflect current practices and regulatory obligations.
- Provide training and guidance to site personnel on document control procedures, version management, and proper use of controlled documents.
- Act as the primary point of contact for document control inquiries, ensuring timely and accurate responses to internal customers.
Continuous Improvement & Reporting
- Monitor document control KPIs and generate regular reports on document status, overdue reviews, and compliance metrics.
- Identify opportunities to streamline document workflows and implement process improvements aligned with lean and continuous improvement principles.
- Maintain confidentiality and data integrity of all controlled information in accordance with company policies and data protection standards.
- Monitor adherence to program standards, including establishing and conducting regular audits.
Required
- High School Diploma or Equivalent
Preferred
- Bachelor’s degree in business administration, engineering, or the social sciences.
- 5 years’ experience in document control.
- 4 years’ experience working independently to produce high-quality work with minimal supervision.
- 4 years’ experience managing programs that require collaboration with stakeholders across multiple levels and functions of a business.
- Experience in mining operations
- Experience in health, safety, and environmental management systems
Technical Skills
- Intermediate proficiency in Microsoft Word, Adobe PDF, and Excel (formulas, charts, tables).
- Administer records management software and support end users in its effective use.
Critical Thinking & Mindset
- Apply structured, evidence-based thinking to reduce bias and assess decision impacts on safety and compliance.
- Demonstrate curiosity, a growth mindset, and the ability to influence through evidence and core values.
Process & Communication
- Build and sustain records management processes aligned with management system standards (ISO 45001/14001/9001).
- Communicate effectively and facilitate meetings, training, and stakeholder engagement.
All candidates will be required to complete a pre-employment medical exam, drug and alcohol test, and background check. All positions require a pre-placement physical examination to ensure candidates are 'fit for duty’. Additional training and/or testing may be required. Capstone maintains a drug and alcohol-free workplace.
CAPSTONE COPPER IS AN EQUAL OPPORTUNITY EMPLOYER.