Receptionist/Administrative Assistant

Job Overview

We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. This pivotal role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be highly organized, tech-savvy, and capable of managing multiple tasks efficiently. In this role, you will be the first point of contact for visitors and clients, while also providing vital administrative assistance to various departments. Your proactive approach and excellent communication skills will help foster a welcoming environment and streamline office functions.

Duties

• Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression
• Manage multi-line phone systems, directing calls accurately and courteously
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Maintain organized filing systems—both physical and digital—using spreadsheets and document management software
• Perform data entry tasks with high accuracy using Microsoft Office applications such as Word and Excel
• Schedule appointments, manage calendars, and coordinate meetings for staff and executives
• Assist with office management duties including supply inventory, equipment maintenance, and general administrative support
• Use QuickBooks for basic bookkeeping tasks such as invoicing and expense tracking
• Provide customer support by answering inquiries promptly via phone or email while maintaining excellent phone etiquette
• Proofread documents for accuracy and clarity before distribution
• Support personal assistant functions when needed, including travel arrangements or special project coordination

Experience

• Proven clerical experience in an office environment with a strong focus on front desk operations
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) and productivity software
• Experience with data entry, filing systems, and document proofreading to ensure accuracy
• Familiarity with multi-line phone systems and professional phone communication skills
• Knowledge of QuickBooks or similar accounting software is preferred
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting
• Previous experience in customer service or client communication roles is highly valued
• Technical proficiency in computer literacy including spreadsheets, word processing, and general office management tools
• Personal assistant or calendar management experience is advantageous for supporting executive schedules

Join us to be part of a vibrant workplace where your organizational talents shine! We are committed to fostering a supportive environment that values your contributions while offering opportunities for growth. All roles are paid positions designed to empower you to succeed every day.

Pay: $14.00 - $16.00 per hour

Expected hours: 18.0 – 24.0 per week

Benefits:

• 401(k)
• Employee assistance program

Work Location: In person

Salary : $14 - $16