What are the responsibilities and job description for the Document Control Lead position at Capitol Government Contract Specialists?
Basic responsibilities:
We are seeking an individual to support our contracts with Los Angeles County Metropolitan Transportation Authority. While a significant portion of the work will be remote, the ability to work at the job site is also required. We are therefore looking for someone in the greater Los Angeles area (LA, Orange, and Riverside Counties)
- Establish and maintain document control log (DCL) and all project documentation, such as engineering documents, drawings, submittals, change orders, correspondences, invoices and deliverables.
- Ensure correct version control, traceability, metadata quality, and security.
- Ensure critical documents meet deadlines and are distributed to the correct recipients.
- Track and maintain Jira dashboards with project milestones.
- Maintain Document Control electronic records using SharePoint software. Responsibilities include data entry within one (1) business day, report preparation, meeting minutes, agreements, amendments and insurance.
- Coordinate the reproduction, document control quality check and distribution of reports and deliverables, and post them to the SharePoint site. Add deliverables and comments into the document control log.
- Retrieve and reproduce documents as requested.
Requirements:
- Five (5) years’ experience with SharePoint and Adobe Acrobat Pro.
- Five (5) years’ experience with Public Transit Industry Requirements (preferably with vehicle acquisition and overhaul).
- Must be proficient in MS Word, MS Excel and Adobe Acrobat.
- Must be able readily adapt to change priorities and take direction from more than one staff member.
- Must be highly organized and detailed-oriented. Good communication skills. Self-motivated with the ability to multi-task.
Preferred:
- A bachelor's degree in English, or a comparable field of study, is preferred for this role.
- 5 years experience in Public Transportation.
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Experience:
- Microsoft Office: 1 year (Preferred)