HR / Payroll Associate

Capitol Boiler Works, Inc. is a well-established mechanical contracting company offering true 24/7/365 service in all mechanical crafts. CBW serves the DC Metro area and parts of West Virginia and Delaware, with offices in Springfield, VA, Richmond, VA, Hebron MD, and Baltimore, MD. Our primary focus is commercial and industrial customers in the region, with a specialty in property management companies. Capitol Boiler Works, Inc. is a privately held company serving the region since 1936. CBW is currently seeking the right individual to fill a full-time opening for HR Payroll Associate. This is an in-office only position.

We offer a competitive benefits package including:

• Medical
• Dental
• Vision
• Life & Disability
• Supplemental Ins.
• 401k
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)

ESSENTIAL DUTIES AND RESPONSIBILITIES may include any/all of the following:

• Process weekly payroll using the Paylocity HRIS system.
• Administer wage garnishments and medical support orders.
• Utilize SharePoint for records retention.
• Partner with leadership and field supervisors on daily HR operations, employee relations, and performance management.
• Support leadership with the development and implementation of company policies and procedures.
• Oversee the full employee lifecycle — recruiting, onboarding, promotions, transfers, performance evaluations, pay changes, and offboarding.
• Pre-employment screenings, MVR reviews, and ongoing driver’s license monitoring.
• Conduct new hire on-boarding meetings and orientation programs.
• Administer benefits programs and oversee initial and annual open enrollment periods.
• Assist employees with benefit-related inquiries and ensure proper enrollment and documentation.
• FMLA, short-term, and long-term disability administration.
• Use the Paylocity HRIS system to maintain and manage accurate and up-to-date employee records and streamline processes.
• Manage company property which may include mobile devices, uniforms/apparel, and office tools.
• Assist with workers’ compensation claims, OSHA documentation, and coordinate with the Safety Manager on return-to-work accommodation.
• Support the Safety Manager with accident investigations and safety training programs.
• Ensure compliance with federal, state, and local employment laws and regulations and company policies.
• Promote positive culture and ensure effective communication.
• Undertake any other tasks or responsibilities consistent with the role as directed by the HR Manager(s).
• Attend professional development and training required by the company, and actively seek opportunities to increase knowledge, experience and skills held.

EDUCATION AND EXPERIENCE

• Any combination of education, experience, and training equivalent to graduation from an accredited four-year college or university with a bachelor’s degree in human resource management, business administration, or a related field.
• 1 - 3 years of general HR experience required.
• Knowledge of and previous experience with HRIS systems such as PayChex, Paylocity, ADP, etc. (Payroll/Benefits) required.
• 2 years of payroll processing experience.
• SharePoint administration skills are desired.
• Professional certifications such as SHRM-CP, SHRM-SCP, PHR, or SPHR are highly desirable.
• Knowledge of administrative and clerical procedures and systems such Microsoft Word, Excel, Outlook, SharePoint, Adobe Acrobat, filing and records management systems, forms design principles, and other office procedures and terminology.
• Competent keyboard skills to produce accurate and well-presented reports.

LANGUAGE SKILLS

• Ability to read and comprehend instructions, short correspondence, and memos.
• Ability to effectively present information in a one-on-one setting to members of management and fellow employees.
• Ability to write legibly for form completion.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Bilingual in Spanish is preferred but not required.

QUALIFICATION STANDARDS

• Ability to perform essential job functions consistent safely and successfully with ADA, FMLA, and other federal, state, and local standards/requirements.
• Ability to meet and maintain all qualitative and/or quantitative productivity standards.
• Ability to maintain reasonably regular and punctual attendance consistent with ADA, FMLA and other federal, state, and local standards/requirements.
• Compliance with all personnel policies and practices.
• Ability to comprehend and carry out safety sensitive duties according to company policies, procedures, and safe work practices.
• Ability to perform simple cognitive tasks such as reasoning, planning, multitask, simple mathematics and Teamwork (able to handle conflict or disagreements appropriately).