What are the responsibilities and job description for the Accounts Receivable Contract Administrator position at Capital Pump & Equipment?
About Us Capital Pump & Equipment (CPE) is a leading provider of industrial pump rentals and fluid-handling solutions. We support critical industries with innovative equipment, responsive service, and deep technical expertise. We're known for keeping operations moving efficiently and we're looking for talented individuals to join our team!
The Role We're seeking an Accounts Receivable (AR) Contract Administrator to join our Chandler, AZ operations. In this role, you'll manage incoming payments, maintain accurate customer accounts, and support overall financial operations. If you're detail-oriented, organized, and enjoy working with numbers, this is a great opportunity to grow your career in a dynamic, supportive workplace environment.
What We Offer
Capital Pump & Equipment is committed to providing a safe and productive work environment. All offers of employment are contingent upon the successful completion of a background check and, where applicable, a pre-employment drug screening.
By applying for this position, you acknowledge and agree that:
The Role We're seeking an Accounts Receivable (AR) Contract Administrator to join our Chandler, AZ operations. In this role, you'll manage incoming payments, maintain accurate customer accounts, and support overall financial operations. If you're detail-oriented, organized, and enjoy working with numbers, this is a great opportunity to grow your career in a dynamic, supportive workplace environment.
What We Offer
- Competitive hourly pay with opportunities for growth.
- Supportive, performance-driven team culture.
- Comprehensive benefits package, including:
- Medical, dental, and vision (eligible after 30 days).
- 401(k) with company match.
- Paid holidays and PTO.
- Company-paid Short-Term Disability and Life Insurance.
- Ongoing training and career development.
- Process, post, and reconcile all incoming payments (checks, credit cards, ACH, wires).
- Prepare and send invoices; reconcile vendor statements and resolve discrepancies.
- Maintain up-to-date customer account records, including payment terms and contacts.
- Process lien notices.
- Investigate and resolve billing or payment discrepancies in collaboration with internal teams.
- Generate accounts receivables reports and monitor trends or potential collection issues.
- Support month-end and year-end closing activities and audits.
- Deliver excellent customer service regarding billing inquiries.
- Minimum of 1-2 years of accounts receivable or customer billing experience required.
- Construction accounting and/or AIA billing experience strongly preferred.
- High school diploma or GED required, associate or bachelor's degree a plus.
- Demonstrates a strong understanding of accounting principles and practices.
- Proficiency in Microsoft Office (Excel, Outlook); Sage 100 and ERP systems (Point of Rental, Rental Man) preferred.
- Detail-oriented with excellent organizational skills.
- Strong communication and interpersonal abilities.
- Ability to handle sensitive financial information with discretion.
Capital Pump & Equipment is committed to providing a safe and productive work environment. All offers of employment are contingent upon the successful completion of a background check and, where applicable, a pre-employment drug screening.
By applying for this position, you acknowledge and agree that:
- Employment is contingent upon passing all required background investigations, which may include verification of employment history, education, criminal history, and other relevant records as permitted by law.
- You may be required to undergo drug and alcohol testing, consistent with applicable state and federal laws, as a condition of employment.
- Refusal to submit to, or failure to successfully complete, any required screenings will result in withdrawal of any conditional offer of employment.