Project Coordinator

The application deadline for this position is November 30, 2025.

The Project Coordinator is a key operational role responsible for ensuring employees deliver high-quality services across multiple federal government contracts. This position manages day-to-day personnel coordination, prime and subcontractor compliance, and administrative activities required to keep contract operations running smoothly.

This role functions as a central controller of workforce operations—supervising employees across diverse labor categories, overseeing timesheets and deliverables, approving travel, partnering for HR issue navigation, and ensuring contractual and invoice compliance. The Project Coordinator will manage a workforce of approximately 50–85 employees and must be highly responsive, organized, and comfortable communicating frequently by phone, email, and Teams instant messaging during traditional business hours and outside business hours.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform the following satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Supervise and support employees across multiple labor categories, ensuring clarity of duties, performance expectations, and contract requirements.
• Serve as the primary point of contact for employee questions, issues, and administrative needs.
• Prepare, review, and approve employee timesheets, ensuring accuracy and compliance with contract terms.
• Coordinate and manage travel arrangements for employees as required by contract activities.
• Partner with HR to address personnel issues, employee relations matters, and compliance requirements.
• Monitor staffing levels, resource allocation, and workload across contracts; identify and communicate gaps or risks.
• Ensure adherence to federal government contracting requirements, including documentation, reporting, and deliverable compliance.
• Review and validate invoice-related data, timesheet accuracy, and deliverable completion prior to submission.
• Maintain detailed contract records, workforce documentation, and operational logs.
• Track and report on key operational metrics, risks, and performance indicators.
• Coordinate project schedules, milestones, and resource alignment in support of contract delivery.
• Facilitate communication among employees, subcontractors, clients, and internal teams.
• Operate and lead meetings, prepare agendas, and document action items and decisions.
• Prepare and distribute operational updates, risk notices, and compliance summaries.
• Perform a wide range of administrative tasks to support daily operations.
• Performs other duties as assigned.

Travel

This position requires occasional travel (0-25%)

Work Schedule As discussed with supervisor.

Qualifications

• Bachelor’s degree in business, project management, or related field; OR equivalent combination of education and experience.
• 7 years of experience required, 10 years preferred.
• PMP certification required.
• Prior federal government contracting experience required.
• Experience supervising 50–100 employees across multiple labor categories and locations.
• Demonstrated experience coordinating or managing personnel on service-based contracts.
• Strong administrative and organizational skills with the ability to prioritize in a fast-paced environment.
• Excellent communication and interpersonal skills; must be highly comfortable using the phone, Teams instant messaging, and video conferencing.
• Experience approving timesheets with multiple labor codes.
• Experience coordinating and approving employee travel within budget constraints.
• Ability to navigate HR issues in partnership with HR staff.
• Strong attention to detail, particularly regarding invoice and deliverable compliance.
• Proficiency in Microsoft Office including Visio.
• Experience in a PMO environment.
• Must provide documentation of eligibility to work in the U.S. without employer sponsorship.
• Must be able to pass a background screening.

Salary

• $70,000.00 to $85,000.00 annually
• Exempt

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Remote work environment with potential occasional travel (0-25%) for client meetings, project oversight, or site assessments.
• Collaboration with cross-functional teams in a virtual setting.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting and computer use.
• Frequent phone communication.
• Occasional standing or walking during site visits or client meetings.

Benefits

• 401K Employer Matching
• Paid Time Off (PTO)
• Holidays
• Health Insurance
• Dental Insurance
• Vision Insurance
• Employer-paid Life Insurance
• Employer-paid AD&D Insurance
• Employee-paid voluntary benefits
• Employee development resources

Equal Opportunity Employer

Capital i is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on any protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Capital i makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Capital i is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, you may contact us at recruiting@capitali.us.