Manager, Special Events and Projects

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advanced technology. Capital Health is a five-time Magnet-Recognized health system for nursing excellence and is comprised of 2 hospitals. Capital Health Medical Group is made up of more than 250 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region.

Capital Health recognizes that attracting the best talent is key to our strategy and success as an organization. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we can attract the best candidates.

The listed pay range or pay rate reflects compensation for a full-time equivalent (1.0 FTE) position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).

Pay Range

$64,625.60 - $95,494.57

Scheduled Weekly Hours

40

Position Overview

SUMMARY (Basic Purpose of the Job)

The position is responsible for managing Capital Health's annual fundraising special events and projects, as well as volunteer support for such events and projects, to include “signature events” and grateful patient engagement events. Engages current and potential donors in advancing Capital Health's programs and services through its special events and projects. Secures new donor support from community and the Capital Health, while engaging current and potential donors to advance Capital Health's programs and services through its annual and reoccurring events. Must be able to meet deadlines, balance several projects at once and work collaboratively with department subcommittees.

Education

MINIMUM REQUIREMENTS

Experience

Bachelor's Degree required in business, communications, or marketing preferred.

Minimum of five years related experience or a related field including experience with event coordination and management. Demonstrated ability to leverage events sponsorships. Experience in healthcare or non-profit environment preferred.

Other Credentials

None

Knowledge And Skills

High attention to detail and deadlines. Ability to work on several projects at once and respond to shifting priorities. Excellent writing, editing, proofreading and verbal communication skills. Strong contract negotiation, project management, problem-solving and listening skills are necessary.

Special Training

Experience with Microsoft Office suite, virtual conference platforms, and familiarity with Raiser's Edge (relationship database),

Mental, Behavioral And Emotional Abilities

Ability to stay calm and possess a positive demeanor in a fast-paced work environment. Ability to handle multiple priorities, meet deadlines and use technology to gather, interpret, organize and present data. Must have integrity and discretion and demonstrate mature judgment in handling sensitive and confidential information.

Usual Work Day

8 Hours – Occasional event-related nights/weekends

Reporting Relationships

Does this position formally supervise employees? Yes.

Essential Functions

• Oversees the planning, management and coordination of all events hosted by the Foundation for the healthcare system to include the Dr. Abraham George Memorial Golf Tournament, the Chairman's Reception, the Circle of Care Reception, campaign cultivation events, and grateful patient engagement events, as well as other events and projects identified throughout the calendar year.
• Oversees a budget of $500,000 in the planning, management and execution of special events and projects with the foundation and on behalf of the system.
• Manages the collaborative work of various Capital Health department subcommittees to plan and execute all aspects of special events and projects, as well as serves as a liaison between Capital Health and event-related contacts, including, but not limited to venue contacts (event management, audio visual, food/beverage, etc.) and event support vendors (photographer, entertainment, etc.).
• Manages the day-to-day development of events and projects execution plan(s) with input from department subcommittees.
• Oversees and manages all event-related collateral material development/printing in collaboration with Capital Health marketing and department subcommittees.
• Develops comprehensive promotional invitation/brochure/flyer driving participation and attendance, including direct mail (invitations/save the dates), digital marketing (website, email, social media, etc.) and other relevant communication platforms.
• Leads on-site day-of-event management for each event and project, including troubleshooting issues in real-time, development of staff coverage plans and execution of collateral distribution.
• Develops and manages the identification, recruitment, and training of events and projects volunteers in support of Capital Health's various “friend” and fundraising efforts.
• Provides any and all assistance to special events and projects committees for planning of such events/projects and not limited to the recruitment, assignment, solicitation and follow-up activities.
• Manages the coordination, with the Database Specialist, maintaining confidential and comprehensive database information for all giving/stewardship purposes.
• Assists with daily gift processing to ensure accurate, timely recording and appropriate acknowledgement.
• Oversees and facilitates the annual golf tournament committee comprised of internal and external stakeholders.
• Prepares and produces event timelines, committee reports and agendas, meeting arrangements and correspondence.
• Develops event budgets and monitors income and expenditures for each event. Provides written, detailed budget reports as requested.
• Provides leadership and management of event statistics, including reports, charts and tables when appropriate; maintains updated calendar of all events and provides details as required.
• Oversees donor recognition process related to the Capital Health's special events and projects in recognition of volunteers.
• Oversees, as needed, with entry of information into Raiser's Edge such as new records, donor/prospect information, meeting and contact notes, and produces various tracking reports, as requested.
• Available to work nights and weekends, as needed, for events/projects execution.
• Serves as a community ambassador to foster partnerships with local businesses and other groups interested in supporting Capital Health's programs and services.
• Performs other development tasks as assigned by the Foundation Executive Director.
  
  

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Frequent physical demands include: Sitting , Standing , Walking , Climbing (e.g., stairs or ladders) , Carry objects , Push/Pull , Twisting , Bending , Reaching forward , Reaching overhead , Squat/kneel/crawl , Wrist position deviation , Pinching/fine motor activities , Keyboard use/repetitive motion , Taste or Smell , Talk or Hear

Occasional physical demands include: (blank)

Continuous physical demands include: (blank)

Lifting Floor to Waist 15 lbs. Lifting Waist Level and Above 10 lbs.

Sensory Requirements include: Accurate Near Vision, Accurate Far Vision, Color Discrimination, Moderate Depth Perception, Moderate Hearing

This Position Is Eligible For The Following Benefits

• Medical Plan
• Prescription drug coverage & In-House Employee Pharmacy
• Dental Plan
• Vision Plan
• Flexible Spending Account (FSA)
• Healthcare FSA
• Dependent Care FSA
• Retirement Savings and Investment Plan
• Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance
• Supplemental Group Term Life & Accidental Death & Dismemberment Insurance
• Disability Benefits – Long Term Disability (LTD)
• Disability Benefits – Short Term Disability (STD)
• Employee Assistance Program
• Commuter Transit
• Commuter Parking
• Supplemental Life Insurance
• Voluntary Life Spouse
• Voluntary Life Employee
• Voluntary Life Child
• Voluntary Legal Services
• Voluntary Accident, Critical Illness and Hospital Indemnity Insurance
• Voluntary Identity Theft Insurance
• Voluntary Pet Insurance
• Paid Time-Off Program
  
  

The pay range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining base salary and/or rate, several factors may be considered including, but not limited to location, years of relevant experience, education, credentials, negotiated contracts, budget, market data, and internal equity. Bonus and/or incentive eligibility are determined by role and level.

The salary applies specifically to the position being advertised and does not include potential bonuses, incentive compensation, differential pay or other forms of compensation, compensation allowance, or benefits health or welfare. Actual total compensation may vary based on factors such as experience, skills, qualifications, and other relevant criteria.