Finance & Human Resource Coordinator

Location: In-Person | Bowie, MD

Employment Type: Full-Time

Capital City is hiring a Finance & Operations Coordinator to join our growing team in Bowie, Maryland. This on-site role plays a vital part in ensuring the day-to-day financial health and operational success of our fast-growing, locally rooted CPG brand. You’ll work alongside our Fractional CFO, Account Manager, and Director of Finance, serving as the internal point of contact for all finance-related activity while supporting essential HR and operational functions.

This is an ideal opportunity for someone with a background in CPG, retail, or wholesale, who thrives in a dynamic, fast-paced environment and is excited to be hands-on at the warehouse level while collaborating closely with leadership.

Key Responsibilities

Finance & Bookkeeping

• Maintain daily bookkeeping, reconcile transactions, and ensure data integrity across financial systems
• Review and manage Accounts Payable (AP) and Accounts Receivable (AR)
• Reconcile freight and transportation invoices; identify cost-saving opportunities and negotiate better rates with vendors
• Match purchase orders, invoices, and shipping/receiving documentation
• Collaborate with warehouse and ops team to reconcile inventory and validate cost of goods sold (COGS)
• Monitor and respond to retailer chargebacks, deductions, and compliance-related disputes
• Process and track budget allocations, support department-level spend monitoring, and generate weekly finance summaries
• Ensure accurate syncing of sales order and invoicing data from Shopify, Amazon, Faire, and EDI platforms into QuickBooks
• Prepare and organize documentation for audits, tax filings, and quarterly reviews

HR & People Operations

• Manage basic onboarding tasks for new employees, including payroll setup, benefit enrollment, and documentation collection
• Process bi-weekly payroll via ADP, confirm timesheets, and track PTO or employee reimbursements
• Support benefit administration and employee-related vendor coordination
• Serve as liaison between employees and external HR/payroll systems for troubleshooting and general questions

Operational Coordination

• Support inventory audits and reconcile variances in partnership with the warehouse team
• Maintain and improve internal SOPs for finance, administrative, and HR processes
• Act as the go-to administrative contact for internal finance issues and external vendor communication
• Assist in building scalable systems to streamline Capital City’s financial and administrative infrastructure

Preferred Skills & Tools

• 2–4 years of experience in finance, accounting, operations, or administrative coordination
• Background in consumer packaged goods (CPG), food & beverage, or retail/wholesale environments preferred

Proficiency in:

• QuickBooks (online preferred)
• Finale Inventory or a comparable inventory management system
• ADP for payroll and benefits
• HelpScout, Asana, and Google Suite (Docs, Sheets, Drive)
• Familiarity with EDI systems, retailer compliance portals, and chargeback workflows

Salary Range

$70,000. Commensurate with experience and qualifications.

About Capital City

Capital City is a family-owned business that brought D.C.’s iconic mambo sauce to the national stage. Since 2011, we’ve grown from a home kitchen to national distribution — partnering with major retailers, food service providers, universities, and professional sports teams. We remain deeply rooted in community, culture, and flavor. Joining our team means becoming part of a movement to elevate local food heritage through smart business, storytelling, and soulful product experiences.

To Apply:

Send your resume and a brief introduction to jobs@capitalcity.com. We’re excited to meet you. In your cover note or intro, please include the word “mambo.”