Marketing Assistant

Marketing Assistant - Capital City Bank - More than your bank, your banker.

Hours Mon - Fri.

8 a.m. - 5 p.m.

Industry: Banking and Finance

Location: Tallahassee, FL

Compensation: Hourly salary, occasional overtime and benefits package (see below)

Summary of Qualifications:
• 1 years’ related professional experience
• Ability to pass a criminal background check, credit check and drug test
• Reliable transportation to our Tallahassee-based office
• Ability to learn and adhere to banking standards

Full Job Description:

About Us: Capital City Bank culture is about bankers who are authentically themselves, career-minded, loyal, relationship-builders, service- and solutions-oriented, collaborative, communicative and committed to representing the Capital City Star proudly. We are committed to growing a more diverse workforce, cultivating professionalism and industry expertise and nurturing a culture of inclusion within our workplaces.

We place top priority on meeting the financial needs of our clients, enhancing associates’ experiences and enriching our communities. The ways we serve our clients, seek to offer personalized financial solutions and support our local communities amplify our impact as trusted bankers and loyal neighbors. We aim to reflect and support the priorities of the communities we call home through financial and in-kind investments, volunteer service and matching associates’ personal donations to charitable organizations.

About this position: We’re looking for a Marketing Department Assistant who thrives on keeping a busy, creative and fast-paced team running at full speed. This role is for someone who takes initiative, anticipates needs before they arise and sees “getting things done” as an art form. You’ll help organize projects, streamline processes and ensure our marketing efforts move forward – on time, on budget and on brand.

This position is ideal for someone who enjoys being at the center of everything – supporting multiple team members, managing details large and small and ensuring our marketing goals are met.

Specifically, we are looking for someone who:

• Operates with a strong sense of urgency and pride in helping others succeed
• Is comfortable receiving instruction and feedback from multiple members of the Marketing team
• Knows how to prioritize tasks and meet deadlines, pivoting as needs evolve
• Has a sharp eye for detail and accuracy
• Is willing to roll up their sleeves and collaborate on department-wide initiatives, including assisting with events
• Communicates clearly and professionally with associates, vendors, and partners
• Enjoys variety. No two days are the same, and you like it that way
• Brings a positive, can-do attitude to every task

Essential Responsibilities

Administrative Support & Coordination
• Serve as the department’s organizational anchor – coordinating meetings, preparing agendas and ensuring follow-up actions are completed
• Maintain the Marketing department’s calendar and master schedule, tracking deadlines, campaigns and project milestones
• Manage internal and external correspondence, routing requests and approvals efficiently
• Prepare, route and track invoices; reconcile budgets and assist with expense reports and quarterly tracking
• Support project management systems (Asana, Microsoft Teams, etc.) to keep assignments current and deliverables on schedule
• Maintain organized digital and physical filing systems for marketing materials, photography and project documentation
• Assist with onboarding and coordination for new vendors, interns or associates, ensuring access and materials are in place
• Manage department supplies, signage and promotional inventory, including ordering and vendor communication
• Coordinate travel arrangements and logistics for marketing events, conferences and photoshoots
• Draft professional internal communications, recaps and meeting summaries

Project & Marketing Support

• Provide administrative assistance to the Capital City Bank Group Foundation, including file management, donation tracking, etc.
• Support internal and community events through internal departmental assistance, coordination of logistics and set-up and on-site participation
• Track the progress of key marketing initiatives to ensure deliverables and deadlines are met
• Assist with campaign execution, creative asset coordination and proofing cycles
• Update and manage templated advertising and collateral to ensure brand accuracy
• Serve as liaison to internal business partners on marketing requests, events and internal promotions
• Support the creation of monthly and quarterly marketing reports summarizing department performance
• Help manage the overall organization of brand materials, ensuring consistent and compliant usage internally and externally
• Employer determines the essential functions of the job.
• Provides additional support to manager and department colleagues.
• Completes all assigned/required Bank training within established timelines.

Requirements
To succeed in this role you will need:

• 1 years’ related professional experience
• Excellent communication skills (both verbal and written)
• Proficiency in Adobe Acrobat and Microsoft Office Suite
• Availability to work 40 hours per week, plus occasional overtime
• Reliable transportation to commute to our Tallahassee-based office and to occasional out-of-office events
• Ability to pass a criminal background check, credit check and drug test
• Ability to learn and adhere to banking standards
• All associates at Capital City Bank have access to confidential client information and must practice discretion at all times
• Understands employer determines the essential functions of the job
• All associates must understand and adhere to the non-negotiable Banker Standards and commit to practicing SGNNT (smile, greet, name, name, thank you) at all times. Associates will consistently follow policies and procedures as established by Capital City Bank, with department managers setting the standard.

Benefits
We know satisfied employees are key to a thriving business. That is why we offer the following:
• Annual salary commensurate with experience plus occasional opportunities for overtime
• Employer-sponsored insurance: health, dental, vision and life
• Optional supplemental coverage available for purchase: voluntary and dependent term life, disability, critical care, accident, long term care, legal plan and identity theft protection
• Flexible Spending Accounts (medical and dependent)
• Associate Stock Purchase Plan (10% discount below market rate)
• 401k plan with up to 6% employer match

Education

Minimum high school diploma or equivalent required. Bachelor’s Degree from an accredited college preferred. Relevant experience may substitute for the education requirement.

Working Conditions

• Professional Office Environment
• In the rare instance of a major or extensive natural disaster, epidemic or pandemic occurrence, or other disruption within our footprint, it may be necessary for associates to relocate or telecommute before, during or after, to ensure business continuity.

EOE/Protected Veterans/Disabled/Drug Free

The above declarations are not intended to be an “all-inclusive” list of the duties and responsibilities of the job described nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

THIS JOB DESCRIPTION DOES NOT CONSTITUTE AN EMPLOYMENT AGREEMENT. This job description does not restrict Capital City Bank, Capital City Investments, Capital City Trust Company, and Capital City Home Loans from the ability to assign, reassign or eliminate duties and responsibilities of this job at any time. This job description describes the current assignment of essential functions. These functions may change at any time as the needs of the Bank or department change or for other reasons deemed appropriate.