Property Manager

HIRING FOR PROPERTY MANAGER-BILINGUAL REQUIRED

BASIC FUNCTION

• Responsible for maintaining the integrity of the physical asset and maximizing the returns from the asset in accordance with the owner’s objectives
• Responsible for training and development of all personnel on site
• Assists Regional Director to meet financial, occupancy and collection goal
  

RELATIONSHIPS

• Reports to Regional Director – In some cases, Property Manager may be asked to report directly to President of Capital Assets
• Supervises all On-Site personnel and any other personnel assigned to special projects such as contractors and vendors
• Maintains professional relationships with other departments within Capital Assets including Accounting and Human Resources
• Maintains professional relationships with residents, suppliers, vendors and all other professionals that service the company or property

RESPONSIBILITIES

• MAINTAINING THE PHYSICAL ASSET
• Supervises the Maintenance Staff
• Delegates and supervises the scheduling of routine maintenance, preventive maintenance, work orders and make readies’
• Completes regular inspections and follow up on maintenance work
• Obtains bids, supervises and reviews all contractual services
• Confirms that all vacant units are rent ready
• Regularly inspects grounds, interior hallways/breezeways – and all common areas including amenity areas
• Approves expenditures that are within the budgeted guidelines – Coordinates with Regional Director before any capital expenditure items are purchased
• Requests permission for expenses that will bring the property over budget
• Make recommendations for physical repairs and/or replacements
• Responsible for the scheduling of all repairs for vacant and occupied apartment homes

MARKETING & LEASING

• Supervises on-site leasing staff
• Prepares recommendations for all advertising and marketing programs
• Completes regular market comparisons
• Completes and reviews all weekly and monthly reports for accuracy
• Reviews all Rental Applications and lease forms for accuracy and compliance with fair housing
• Hires and trains Leasing Professionals to achieve occupancy goals for the property

COLLECTION MANAGEMENT

• Maintains effective resident relations
• Supervises rent collection policies and implementation of collection programs

FINANCIAL REPORTING AND CONTROL

• Assists Regional Director in the preparation of the annual budget
• Logs all monthly expenses, responsible for explaining any budget variances
• Approves Invoices for payment
• Reports and controls payroll information to Human Resources consistent with company policy
• Maintains Inventory control of all equipment and supplies
• Makes recommendations for more efficient use of allocated funds

ADMINISTRATION

• Maintains property files and records
• Responsible for hiring and training of onsite employees and responsible for processing all new hire paperwork in accordance with Capital Assets Company Policy
• Motivates entire team to maximize their individual performance through positive interaction and encouragement
• Completes all duties in a professional and timely manner
• Handles all emergencies during and after normal business hours
• Communicates all property issues with Regional Director
• Will attend all required continued education seminars given by Capital Assets or other industry organizations
• Conduct weekly and monthly staff meetings with the entire staff to discuss goals, production and any other issues that will arise
• Maintains key control according to Capital Assets Company Policy
• Utilizes the Time Keeping System that is in place for Capital Assets
• Demonstrates leadership by following and teaching Capital Assets Company Policies

QUALIFICATIONS

• Bilingual Required
• Have a High School Education
• Have a minimum of 1 year Property Management Experience
• Have budget knowledge
• Experience effectively supervising at least 3 or more people
• Good communication skills
• Possess the ability to multi-task
• Good grammar skills, a pleasant voice and I am detail oriented
• Have the ability to interact with a wide range of people
• Perform in a courteous manner when working under pressure
• Have a positive and confident attitude
• Have the ability to lead a team, set goals and produce results
• Have the ability to set goals and work hard towards achieving them
• Remain proactive in all situations
• Assertive collection abilities
• Knowledge with Property Management Software