What are the responsibilities and job description for the Pilot Records Specialist position at Capital Air Express Charters?
Pilot Records Specialist
Capital Air Express — Peachtree City, GA
Full-Time | Monday–Friday | In-Office
Capital Air Express is seeking an organized, adaptable, and detail-oriented Pilot Records Specialist to maintain accurate, complete, and compliant flight crew records. The ideal candidate will have at least two years of administrative office support, knowledge of FAA and TSA policies, and the ability to manage changing priorities in a fast-paced environment.
Responsibilities
Records Management
- Maintain pilot qualification, training, certificate, medical, checkride, and expiration records
- Organize electronic and physical personnel files
- Enter and update information in company recordkeeping systems
- Review records for accuracy, completeness, and compliance
- Apply FAA and TSA policies to daily recordkeeping activities
Compliance and Coordination
- Monitor renewal deadlines and notify appropriate personnel
- Assist with internal reviews, audits, and regulatory requests
- Coordinate with pilots, instructors, management, and other departments to collect required documentation
- Protect confidential employee and company information
Qualifications
Required
- 2 years of experience in administrative office support and document retention
- Knowledge of FAA and TSA policies
- Strong attention to detail and commitment to accuracy
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Proficiency with Microsoft Office, Google Workspace, and electronic recordkeeping systems
- Professional, dependable work ethic
- Ability to work independently and as part of a team
Preferred
- Prior aviation or FAA compliance experience
- Experience with pilot records, aviation training records, or regulatory documentation
Schedule
- In-office position
- Full-time
- Monday through Friday
Benefits
- Health, dental, vision, and life insurance
- Paid sick time and paid time off
- Professional development assistance
- Employee discount
In summary:
A Pilot Records Specialist ensures that all pilot documentation is accurate, complete, and compliant with FAA regulations, while supporting operational efficiency and audit readiness. This role blends, regulatory, compliance, administrative management and aviation specific knowledge.
Pay: $45,000.00 per year
Work Location: In person
Salary : $45,000