Executive Assistant

Job Posting: Executive Assistant to the CEO

Position: Executive Assistant to the CEO

Location: Wellington, Florida (in-office or hybrid; must be based in or near Wellington)

Company: CapillaryFlow

Type: Full-Time

Salary Range: $80,000 - $110,000 base (commensurate with experience), plus performance bonus, benefits, and potential equity

About CapillaryFlow

CapillaryFlow is a global leader in innovative, sustainable turf and green infrastructure solutions. Our patented subsurface technology enables natural grass and sand surfaces to thrive with up to 85% less water, revolutionizing golf courses, sports fields, equestrian arenas, and urban green spaces. With over 1,500 installations in 50 countries and exciting growth in new verticals, we’re on a mission to make green, resilient surfaces accessible everywhere. Join us in Wellington, FL—the heart of equestrian and golf country—as we scale our impact worldwide.

Role Overview

We are seeking a highly organized and proactive Executive Assistant with at least 2-5 years of experience to support our Founder & CEO in driving the company’s growth. This is a dynamic role that combines administrative efficiency with strategic contributions, helping our growth in the golf industry and to accelerate our expansion into new verticals like equestrian, soccer, and green cities. The ideal candidate thrives in a fast-paced startup environment, has a passion for sports and sustainability, and can act as a trusted right-hand to the CEO.

Key Responsibilities

•  Administrative Support (40%): Execute the CEO’s daily agendas, be the link between company’s teams and the CEO, email correspondence, and meeting preparations; prepare reports, presentations, and agendas to ensure seamless operations and Board proceedings.

•  Sales & Business Development Support (30%): Assist with proactive lead generation (e.g., using AI tools to identify golf course renovations), coordinate with sales teams on vertical-specific initiatives, and track progress against business plan KPIs.

•  Strategic Research & Vertical Growth (30%): Conduct market research on new verticals (e.g., equestrian arenas, sports fields), analyze competitors, and support partnership outreach; help monitor project ramps and subscription models as outlined in our 2025-2030 growth plan.

Requirements

•  Must-Have:

• At least 2-5 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting C-level executives in a dynamic environment.

• Experience in the golf industry (e.g., working with golf courses, superintendents, or related vendors) – essential for understanding our core market and contributing immediately.

• Proficiency in tools like Microsoft Office/Google Workspace, CRM systems (e.g., HubSpot or Salesforce), and project management software (e.g., Asana or Trello).

• Excellent organizational, communication, and problem-solving skills; ability to handle confidential information with discretion.

• Based in or willing to relocate to the Wellington, FL area for in-office/hybrid work.

•  Preferred/Plus:

• Golf industry experience, Equestrian or other sports industry experience (e.g., arenas, fields, or events) – a strong plus given our expanding verticals.

• Familiarity with AI tools for research/lead gen, or greentech/sustainability sectors.

• Bachelor’s degree in business, administration, or a related field.

What We Offer

• Competitive salary and benefits package, including health insurance, 401(k), paid time off, and professional development opportunities.

• The chance to work on world-changing technology in a collaborative, mission-driven team.

• Exposure to high-level strategy and growth in a company poised for global impact – be part of transforming how the world builds sustainable green spaces.

• Flexible hybrid work environment in beautiful Wellington, FL.

If you’re excited about supporting innovative growth in sports and green infrastructure, we’d love to hear from you. Please send your resume, a cover letter explaining your golf experience and why you’re interested in CapillaryFlow, and references to martin.sternberg@capillaryflow.com with the subject “Executive Assistant Application.”

CapillaryFlow is an equal opportunity employer. We encourage applications from diverse backgrounds.