Administrative Assistant and Company Manager

Administrative Assistant & Company Manager

Reports to: Marketing Director

Time Commitment: Full-time Employee (40 hrs per week) Occasional Nights and Weekends Responsible for overseeing all contract and hospitality activities for guest artists. The Company Manager is also responsible for overseeing CFRT’s audition process from submissions through contracting. The position will also work directly with artists, agents, travel booking agencies, and hotel management/housing owners. As such, Company Manager is often a public face and first impression of the institution and must be extremely professional, organized, and responsive. Company Manager will also work closely in an administrative assistant capacity with the Artistic Director. Looking for someone who is passionate about the organization and our mission and wants to be a part of a team!

Salary: $40,000/year, Health Insurance, and PTO

Job Responsibilities

Artist Contracts:

Ensure all AEA, USA, and SDC (theatre unions) Contracts are up-to-date and in accordance with regulations and the law

In collaboration with Artistic Director, write, distribute and collect contracts for all artists including actors, artists, including actors, designers, musicians, directors and choreographers

Serves as liaison between theatre and artist agents post-negotiation

Distribute and collect tax forms for artists when applicable, and ensure Bookkeeper has paperwork as needed

Housing:

Responsible for ensuring guest artists have adequate housing, including making reservations for artists staying in hotels

Maintain and update a database of all available housing and contact information for management and/or booking agents

Establish and maintain relationships with housing property management

Serve as liaison between property and artists as needed

Maintain a calendar to reflect all housing needs

Oversee, schedule, and/or perform housing maintenance as needed

Prepare and clean (or coordinate cleaning) of housing and vehicles for artists between stays, ensuring all necessities are available in housing (pots, pans, toilet paper, towels, etc.)

Transportation/Cars:

Book all guest artists flights or out of town transportation

Pick-up and drop-off guest artists at airport/train station.

Oversee maintenance and repairs for guest artist vehicles

Ensure guest artists vehicles have updated and appropriate insurance cards

Ensure guest artists vehicles have updated registration and state inspection

Oversee use of guest artists vehicles and maintain a report of usage

Hospitality:

Compile, update and distribute guest artist information packets

Serve as artists’ primary point of contact when they are in town

Arrange for transportation for artist errands as needed (grocery shopping, etc.)

Auditions:

Prepare and distribute all audition notices

Update Audition Website Arrange for sides and scheduling for auditions in conjunction with directors

Schedule Auditions and Self tapes

Other Duties:

Other duties as directed by Marketing Director required to fulfill theatre’s responsibilities to artists

Other duties as necessary to support the Artistic Director

Stage Manage shows in summer and during holidays when there aren’t out of town companies to manage

Job Requirements

Strong customer service skills

Ability to problem-solve Self-motivated individual, requiring minimal supervision

Strong organizational and follow-through skills

Ability to respond to changing circumstances quickly

Courteous, professional, good team-player and good sense of humor

Valid Driver’s License

Pay: From $40,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person

Salary : $40,000