Shipping & Receiving / Mail Clerk

Position Description

DEFINITION
To perform a variety of duties in support of the college materials processing function including the receipt, storage, issuance and inventory of materials, supplies, tools and equipment; and to process the mail including distribution of incoming and outgoing mail.

SUPERVISION RECEIVED AND EXERCISED

• Receives general supervision from the Supervisor, Shipping & Receiving/Fleet
• Exercises no supervision.

Duties & Responsibilities (Essential Functions)

ESSENTIAL AND OTHER IMPORTANT FUNCTION STATEMENTS-
Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

• Receive, stock, and issue materials and supplies; verify incoming shipments for appropriate quantity and quality.
• Inventory supplies and materials; report replacement needs; assist in annual inventory.
• Pick up the mail from the post office; sort and deliver mail to various college departments; collect and deliver inter-office mail; prepare outgoing mail with appropriate postage; prepare and package items for outgoing shipments.
• Maintain files; compile records of supply transactions; input and retrieve data from various systems such as Colleague and Softdocs.
• Deliver incoming materials, supplies and equipment to appropriate college departments; travel to various facilities as necessary including the Burgaw Center, North Campus, and Surf City.
• Process invoices, and purchase orders ensuring appropriate approvals are obtained; requisition and purchase a variety of supplies via a college issued P-Card.
• Operate various equipment including a forklift, postage machine, bar code scanner, name plate engraver, computer, and office machines; unload, lift and carry materials and supplies as necessary.
• Process fleet vehicles for college use.

• Handle incoming and outgoing hazardous materials.
• Maintain warehouse in a clean and orderly manner.
• Collect locked bank bags from the Burgaw Center, North Campus, and Surf City and deliver to business office
• Perform related duties and responsibilities as required.
• Work with the Equipment Inventory Coordinator
• Work at North Campus on an as needed basis.

• Modern warehousing procedures.
• Inventory procedures and forms.
• Laws and standard operating procedures regarding the processing of U.S. mail and inter-department mail.
• Basic principles and procedures of record keeping and basic accounting skills.
• Modern office procedures, methods and computer equipment.
• Safe work practices.
• Basic mathematical principles.

• Understand and apply U. S. postal regulations concerning all classes of mail.
• Organize, stock and issue supplies and equipment.
• Prepare and maintain Material Safety Data Sheets (MSDS).
• Maintain accurate records.
• Operate various equipment including a forklift.
• Operate a computer and maintain computerized records.
• Perform simple arithmetic computations.
• Understand and follow oral and written instructions.
• Understand and apply Department of Transportation regulations for shipping merchandise including hazardous materials.

• making observations
• communicating with others
• reading and writing
• examining incoming materials and supplies and outgoing packages
• operating assigned equipment.

• walking, standing or sitting for extended periods of time
• lifting, stooping, climbing, bending and carrying materials
• work outside in extreme weather conditions
• operating assigned equipment.

• Communicate clearly and concisely.
• Establish and maintain effective working relationships with those contacted in the course of work.

Qualifications

EXPERIENCE AND TRAINING GUIDELINES:

Education:

High School Diploma or equivalent

Experience:

Two years warehouse or delivery experience

Preferred:
Experience processing various classes of USPS mail is preferred.

License or Certificate

• Possession of, or ability to obtain, an appropriate, valid driver’s license.
• Possession of, or ability to obtain, an appropriate certification to operate forklift.

Supplemental Information

Special Instructions to Applicants:

• This position REQUIRES UNOFFICIAL TRANSCRIPTS AND/OR TRAINING CERTIFICATIONS be submitted in addition to the application. Please have these documents ready to upload when applying.

• Successful candidates are required to submit official transcripts for all degrees obtained, prior to hire date/first day of work. If highest level of education is a High School diploma or equivalent, proof of completion is required.

• Successful candidates who have obtained their education outside of the US and its territories must have their academic degree(s) validated, at their own expense, by an outside credential evaluation service as equivalent to the Baccalaureate or Master’s degree conferred by a regionally accredited college or university in the United States.

STATEMENT OF NON-DISCRIMINATION

Cape Fear Community College, its faculty and staff, and the Board of Trustees are fully committed to the principles and practice of equal employment and educational opportunities. The College does not discriminate against applicants, students, or employees in any programs and activities provided on the basis of race, color, national origin, sex (including pregnancy and sexual orientation), gender (including gender identity and status as a transgender or transsexual individual), disability, religion, age, genetic information, veteran status or any other protected status as required by Title IX of the Educational Amendments of 1972, Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964 and any other applicable statutes and CFCC policies.