What are the responsibilities and job description for the Secretary to the Assistant Principal position at Cape Cod Regional Technical High School?
General Statement of Duties: Cape Cod Regional Technical School is seeking a secretary to the Assistant Principal who is compassionate to all students' needs and who is motivated to perform in a high pressure environment. The ideal candidate must perform secretarial duties necessary to assist in the operation of the Principal's and Assistant Principal's office in an efficient, ethical, and confidential manner.
Reports to: Assistant Principal and Principal
Performance Responsibilities
The ideal candidate must possess a proven ability to skillfully manage and triage multiple tasks simultaneously under pressure Typing of all letters Make student/parent appointments Make telephone calls Complete tasks requested by the Assistant Principal Student Discipline Input referrals into computer Send home OSS letters Send home ISS letters Daily log recording of Detention, ISS, OSS, SISS by student Daily mailing of all Discipline Referrals Quarterly Discipline Reports Year-end Discipline Reports Lockers Lockers - assignment of student lockers and maintenance of lockers Lockers - information on student schedules Daily student locker concerns (giving out numbers, finding their lockers) Computer Requests All reports requested by Principal, Dean and Technical Resource Manger Discipline, Attendance Student Address Information State Reports Switchboard Answering, assisting with supervision, and training of students All Discipline concerns from teachers Daily assistance with attendance taking, teacher/student/parents/guest needs. In-School suspension: Supervise In School Suspension and communicate any and all discipline concerns regarding calling to let him/her know student arriving, daily attendance, recording log, etc. with Assistant Principal Mailing Academic Memorandums to Parents Typing School Menu Daily updates of incoming students/withdrawn students, i.e. their files, lockers, etc. When Attendance Secretary is absent, make certain that full attendance procedures/discipline loggings are complete Attendance for Success Academy Send out 9 or more absence notices Create 9 or more absence spreadsheet Send out ASA letter to parents/students Schedule appeals of Appeals Board Collect professional notes and adjust student attendance as needed Change grades in SchoolBrains when Z school is complete Assemblies: Setting up of assemblies sponsored by the Dean/Class Advisors, etc. Assist the Principal's Secretary in any way by taking messages, typing appointments, etc.
Qualifications
High School Diploma or higher Proficiency in current technology applications with excellent computer skills Knowledge of business machines and office procedures. Demonstrated aptitude for assigned responsibilities Must be able to work independently Must comprehend verbal and written instructions Professional appearance with ability to communicate courteously and effectively with many people from within and outside the school
Salary listed above will be prorated 80% for a 210-day work year
Reports to: Assistant Principal and Principal
Performance Responsibilities
The ideal candidate must possess a proven ability to skillfully manage and triage multiple tasks simultaneously under pressure Typing of all letters Make student/parent appointments Make telephone calls Complete tasks requested by the Assistant Principal Student Discipline Input referrals into computer Send home OSS letters Send home ISS letters Daily log recording of Detention, ISS, OSS, SISS by student Daily mailing of all Discipline Referrals Quarterly Discipline Reports Year-end Discipline Reports Lockers Lockers - assignment of student lockers and maintenance of lockers Lockers - information on student schedules Daily student locker concerns (giving out numbers, finding their lockers) Computer Requests All reports requested by Principal, Dean and Technical Resource Manger Discipline, Attendance Student Address Information State Reports Switchboard Answering, assisting with supervision, and training of students All Discipline concerns from teachers Daily assistance with attendance taking, teacher/student/parents/guest needs. In-School suspension: Supervise In School Suspension and communicate any and all discipline concerns regarding calling to let him/her know student arriving, daily attendance, recording log, etc. with Assistant Principal Mailing Academic Memorandums to Parents Typing School Menu Daily updates of incoming students/withdrawn students, i.e. their files, lockers, etc. When Attendance Secretary is absent, make certain that full attendance procedures/discipline loggings are complete Attendance for Success Academy Send out 9 or more absence notices Create 9 or more absence spreadsheet Send out ASA letter to parents/students Schedule appeals of Appeals Board Collect professional notes and adjust student attendance as needed Change grades in SchoolBrains when Z school is complete Assemblies: Setting up of assemblies sponsored by the Dean/Class Advisors, etc. Assist the Principal's Secretary in any way by taking messages, typing appointments, etc.
Qualifications
High School Diploma or higher Proficiency in current technology applications with excellent computer skills Knowledge of business machines and office procedures. Demonstrated aptitude for assigned responsibilities Must be able to work independently Must comprehend verbal and written instructions Professional appearance with ability to communicate courteously and effectively with many people from within and outside the school
Salary listed above will be prorated 80% for a 210-day work year
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