Receptionist (part time 25 hours per week M-F Noon to 5:00 pm)

Position: Receptionist (independent private school)

Status: Part Time (M-F 25 hours Noon to 5:00 pm)

About Cape Cod Academy

Cape Cod Academy (CCA) is a selective, independent, coeducational day school educating students in grades K-12. Located on 45 acres in Osterville, MA, Cape Cod Academy serves students and families from towns across the Cape and just over the bridge. Established in 1976 after the closing of the Friendship School and Sea Pines School, CCA is committed to offering a personalized approach to learning (PAL) in all our classrooms. The foundation of the PAL Program is knowing each student so that instructional methods and techniques can be adapted to the student’s learning process, making it the right fit for each individual learner. Programming includes student seminars, independent work, hands-on exercises, advisory meetings, and wellness activities. When students leave CCA, they are fully prepared to enter college as confident self-advocates for their own learning.

Your completed application must include a cover letter, resume, two or three written letters of recommendations signed by the recommender.

Some benefit programs may be available to part time employees which includes pro rated vacation, matching 403(b) retirement savings program and flexible spending and dependent care accounts.

Responsibilities:

Greets, welcomes, and responds to inquiries from staff, parents, students, vendors, and the general public; provides requested information and/or directs individuals warmly and appropriately. Notifies appropriate faculty and staff of visitor arrival.

Maintains front office security and telecommunications systems. Maintains a positive, welcoming, and caring climate in the front office.

Appropriately channels questions and requests from families, students, guests, and visitors, both in person and via phone.

Maintains a safe, clean, and organized reception and faculty room area by complying with school procedures and policies.

Tracks and monitors student attendance throughout the day as an ongoing responsibility.

Provides general administrative and clerical support to faculty, staff, and administration. Maintains, sorts and distributes incoming and outgoing mail and packages, sends emails to faculty/staff regarding package arrival

Helps manage inventory for office supplies and the school store. Works collaboratively with faculty, staff, administration, and operations teams.

Collaborates with the other part time receptionist using the 30 minute overlap to share updates and ensure a smooth transition.

Manages conference room reservations, calendars, and scheduling to ensure efficient use of campus space.

Communicates with IT, Rental Coordinator, Athletics, and Buildings and Grounds to ensure meeting spaces are properly equipped, functional, and clean, and properly arranged..

Procurement of supplies and materials for the school including researching the purchasing options and investigating the most cost effective vendor. Work collaboratively with the business office to assure supplies are purchased timely and within budget.

Prepares meeting rooms by coordinating setup and breakdown, including furniture arrangements, supplies, coffee/refreshment set up. Ensures meeting requirements are complete including materials, room readiness, and special requests. This includes school meetings, events, and functions both set up and breakdown. Other duties as assigned.

Salary : $18 - $19