Personal Assistant

Overview
We are seeking a dynamic and highly organized Personal Assistant to support executive leadership with a wide range of administrative, project coordination, and office management tasks. This role offers an exciting opportunity to work in a fast-paced environment where proactive problem-solving, exceptional communication, and meticulous attention to detail are essential. The ideal candidate will thrive on multitasking, managing schedules, and ensuring seamless daily operations while maintaining a positive and professional demeanor.

Responsibilities

• Manage complex calendars, coordinate appointments, meetings, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Provide comprehensive executive administrative support including drafting correspondence, proofreading documents, and transcribing notes as needed.
• Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of information.
• Handle incoming calls with professionalism using multi-line phone systems and phone etiquette; direct inquiries appropriately.
• Assist with event planning for meetings, conferences, and company functions from initial concept through execution.
• Oversee office management duties such as supply ordering, equipment maintenance, and overseeing front desk operations.
• Perform bookkeeping tasks utilizing QuickBooks or similar software; manage data entry, invoicing, and basic bookkeeping responsibilities.
• Coordinate projects across departments to ensure timely completion; track progress and communicate updates effectively.
• Support document signing processes using tools like DocuSign to facilitate secure approvals.
• Provide excellent customer service by addressing inquiries promptly and courteously in person or via phone or email.

Skills

• Proven experience as a Personal Assistant or in an administrative support role with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and office management software.
• Exceptional typing speed with high accuracy; capable of transcription and proofreading tasks efficiently.
• Strong project coordination skills with the ability to prioritize multiple responsibilities simultaneously.
• Excellent communication skills including phone etiquette and professional interpersonal interactions.
• Knowledge of bookkeeping practices using QuickBooks or similar accounting software.
• Familiarity with office equipment such as multi-line phones, fax machines, printers, and filing systems.
• Ability to handle sensitive information discreetly while maintaining confidentiality.
• Experience in event planning, data entry, clerical tasks, and front desk operations is highly desirable. Join us in this vital role where your organizational prowess will keep our executive team running smoothly while contributing to a vibrant office environment!

Job Types: Full-time, Part-time

Pay: $18.00 - $20.00 per hour

Work Location: Hybrid remote in Lakewood Ranch, FL 34202

Salary : $18 - $20