Event Operations Manager

Position: Event Operations Manager

Company: US-Based Conference Organizer

Location: New York, NY – Hybrid (Up to 3 days per week in-office)

Compensation: $65,000 – $70,000 Bonus

Our client is a fast-growing events and media business looking to hire an Event Operations Manager to support the delivery of a high-quality portfolio of conferences across multiple sectors.

This is a hands-on role focused on planning and executing events end-to-end, managing logistics, coordinating vendors, and ensuring a seamless attendee experience. You’ll work closely with internal teams and external partners to deliver polished, high-impact events.

Key responsibilities include:

• Plan and execute conferences from initial planning through on-site delivery
• Manage event logistics including rooming lists, meeting space setup, transportation, and registration processes
• Build and maintain relationships with hotel partners and vendors
• Oversee event timelines, run-of-show documents, and operational workflows
• Coordinate with vendors on A/V, production, and technical setup
• Support attendee communications, travel logistics, and scheduling coordination
• Act as a key point of contact for attendees pre-event and on-site
• Manage on-site operations, including the execution of a high volume of scheduled meetings
• Resolve scheduling conflicts and ensure sessions run smoothly and on time
• Partner cross-functionally with internal teams to ensure alignment across event delivery
• Maintain accurate tracking of event data and timelines within internal systems
• Travel nationally to support on-site execution

The business delivers curated, high-impact events for senior decision-makers, requiring a high level of detail, coordination, and professionalism across all aspects of delivery.

We are looking for someone with the following experience:

• 2–3 years in event operations within conferences, tradeshows, or hospitality
• Strong understanding of event logistics and on-site execution
• Experience working with vendors, hotels, and external partners
• Highly organized with the ability to manage multiple projects in a fast-paced environment
• Strong communication and problem-solving skills
• Detail-oriented with excellent follow-through
• Comfortable working independently and collaboratively across teams

Nice to have:

• Experience with B2B or meeting-based event formats
• Familiarity with tools such as Airtable, CVENT, or similar platforms
• Experience working with major hotel brands (Marriott, Hyatt, Hilton, IHG)

This role would suit someone who thrives in execution-focused environments, enjoys managing complex logistics, and is motivated by delivering seamless, high-quality event experiences.

If this sounds like you then I’d love to connect!