What are the responsibilities and job description for the Human Resources Assistant position at Candeo?
Description
Job Type
Full-time
Description
Candeo is a Not to Profit organization committed to enhancing the lives of individuals with diverse abilities. We provide comprehensive support services tailored to meet the unique needs of each person we serve, empowering them to lead fulfilling lives within their communities. At Candeo, we prioritize fostering a work culture that is safe, supportive, inclusive, flexible, and conducive to learning. Our mission is to uphold these principles every day.
Why Candeo:
- Employer with a clear vision and identity
- Honest and approachable leadership
- Culture of learning, kindness & collaboration
- Embrace diversity and inclusion
- Promotes open communication
- Encourages creativity and welcomes new ideas
- Passionate team
Benefits:
- Health, Dental, and Vision Insurance
- Short -Term Disability and Long-Term Disability
- Life Insurance
- Paid Time off
- Flexible saving Accounts
- 401K
- Flex hours
- Hybrid work model
Position Title: Human Resources Assistant
Position Purpose, Authority, and Accountability
Under the supervision of the Human Resources Director, the HR Assistant provides support to all HR functions, including onboarding, assigning and tracking training, running monthly MVR and OIG reports, maintaining HR electronic records, and scanning documents. All employees support the Candeo mission of inspiring our clients to achieve their personal goals.
Essential Job Functions
Documentation Maintenance
- Responsible for the maintenance of all HR documents, paper and electronic
- Maintain and review HR files for accuracy and accountability: I-9, MVR, background checks, auto insurance, and terminated employees
- Scan documents into HRIS
- Assure confidentiality, safe storage and disposal of current and closed records within regulatory guidelines
Hiring Process
Conduct Bi-weekly onboarding with new hires
Training
- Tracking training
- Build trainees into CDS
- Schedule orientations and non-traditional training for employees as well as Host Home providers and relief workers
- Maintain KanBan board for training
- Track and maintain Candeo inservice training results and other training results as needed
- Track and register employees and contractors for Medication Manager Certification
- Register and track employees and contractors for C3 Deescalation Certification training
- Track Mandatory Reporter training for all employees and contractors, making sure that all employees are in compliance with state and federal requirements at all times
Compliance
- Responsible for tracking annual performance evaluations
- Send evaluation tracker, including upcoming evaluation due dates, to all managers and administrators monthly for the next two months
- Appropriately document in HRIS
- Conducts monthly Motor Vehicle reports and maintains reports
- Conducts OIG reports monthly
- Tracks and processes employee referral and retention bonus awards
Miscellaneous
1. Assist with office events
2. Assist with benefits administration during open enrollment period
3. Assist with other administrative functions as requested
Requirements
Education/Training/Licenser/Certification Requirements
One year of experience in human resources
Experience with people with disabilities preferred
Valid Iowa Driver's License
Proof of automobile insurance
Skill or Proficiency Requirements:
Possess excellent verbal and written communication skills
Proficient in Microsoft or compatible software
Strong attention to detail and organizational skills
Free from convictions of prior child or dependent adult abuse, neglect or mistreatment
Possess a motor vehicle that meets the required operational and maintenance guidelines, that are in accordance with the Iowa Department of Transportation motor vehicle safety standards and Candeo's Motor Vehicle Guidelines
Salary : $19