What are the responsibilities and job description for the AP/AR Specialist position at Canby Builders Supply Co?
Description
The Accounts Payable and Accounts Receivable Specialist is responsible for managing daily financial transactions related to vendor payments and customer billing for a lumber and hardware retail and supply business. This role ensures accurate processing of invoices, timely collections, proper account reconciliation, and strong financial recordkeeping to support store operations and vendor relationships.
Key Responsibilities
Accounts Payable
- Process vendor invoices for lumber, hardware, building materials, and operational expenses.
- Verify invoice accuracy against purchase orders, delivery receipts, and inventory records.
- Maintain organized records of vendor accounts and payment schedules.
- Reconcile vendor statements and resolve discrepancies with suppliers.
- Monitor early payment discounts and payment terms.
- Communicate with vendors regarding invoices, payments, and account issues.
Accounts Receivable
- Post customer payments including cash, checks, credit cards, and electronic payments.
- Maintain accurate customer account balances.
- Resolve billing discrepancies and customer account inquiries.
Requirements
Qualifications
Education & Experience
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
- 2 years of accounts payable/receivable or bookkeeping experience.
- Experience in retail, hardware, construction supply, or lumber industry preferred.
Skills
- Strong attention to detail and accuracy.
- Familiarity with accounting software and POS systems.
- Proficiency in Microsoft Excel and general office software.
- Ability to manage multiple invoices and transactions efficiently.
- Strong communication skills for vendor and customer interactions.
- Organizational skills and ability to meet deadlines.
Work Environment
- Office environment within a retail lumber and hardware store.
- Frequent interaction with store management, sales staff, vendors, and contractor customers.
- Standard business hours with occasional additional time during month-end or busy seasons.
Preferred Experience (Nice to Have)
- Experience with contractor charge accounts.
- Knowledge of inventory-based retail accounting.
- Familiarity with ERP or POS systems used in building supply stores.