Middle School Secretary

Department Secretary  Position Purpose  Under the direct supervision of a School Department Head, to provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and District policy requirements.  Essential Functions:  Composes documents (e.g., correspondence, bulletins, reports) for Department Head or other Department staff for the purpose of requesting or providing information, confirming events, etc. Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters. Assists in coordinating Department activities and functional responsibilities related to subject areas over which the Department has oversight. Attends Department and other related meetings as assigned for the purpose of conveying and/or gathering information required to perform functions. Assists in maintaining the daily/weekly/monthly calendar of the Department Head for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc. Assists in planning and scheduling department events and activities, and maintaining calendar of department events Assists in overseeing workload of the Department Head for the purpose of maximizing efficiency and meeting operational requirements. Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. Answers telephone calls, and provide information and assistance to callers. Serves as liaison with outside organizations related to department activities and work. Additional Duties  Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.                 Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.  Equipment  Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.