Office Manager

With dedication to our people and our products, Canada Dry Potomac Corporation, a proud member of The Honickman Companies, is a leader in the beverage manufacturing and distribution industry, providing iconic brands to communities across the Mid-Atlantic region. We take pride in our strong customer relationships, community impact, and employee-centered culture that values safety, teamwork, and growth.

Our office in Landover, MD is looking for passionate, self-motivated, and detail-oriented team player who is committed to the success of our business as well as our customers. You will be responsible for overseeing daily office operations, supervise administrative staff, and support the Sales Director and department leadership to ensure efficient, professional, and compliant office functions.

Key Responsibilities

• Directs work and manages activities of office staff including Receptionists and Administrative

Assistants.

• Responsible for supervision of employees including hiring, training, scheduling, performance management and other related issues.
• Evaluates office efficiency, revises procedures, or devises new methods and practices. Continuously works to improve office operations efficiency.
• Analyzes and organizes office operations and procedures such as typing, flow of correspondence, filing, requisition of supplies, and other clerical services.
• Trains employees in telephone coverage, data entry and administrative duties.
• Assists General Manager/Department Head in the preparation of the budget, general ledger reconciliation, month end closing and other projects.
• Oversee payroll
• Ensure the entire office staff is fully trained in multiple functions.
• Develop work schedules to accommodate the requirements of the business while managing the wages below plan.
• Evaluate and motivate the office staff’s performance and expenses.
• Oversee and perform Administrative Duties to include presentations.
• Update forms such as, route pages, cycle deal sheets, order forms, settlement sheets, phone number listing, picture book, pricing contracts, etc.
• Pull margin minder reports and update sales reports.
• Answer chain hotline calls.
• Take notes for management meetings.
• Authorize and process donation requests and sale samples.
• Fill in on front desk and ensure high Customer service standards.
• Punch orders.
• Update sales boards and vacation schedules.
• Order supplies for regular office needs as well as for special events.
• Make business cards and other documents.
• Customer service calls.
• Assist in the facilitation of Meetings.
• New Employee paperwork processing and orientations.
• Misc. administration for all departments.
• Key Account Department administrative duties. Update Chain calendars, CDA tracker, MC Impact, forecast calendar and associated Key Account administrative duties.
• Communicate with Pennsauken regarding all aspects of accounting, personnel, IT and other needs and issues.
• Performs other job-related duties as assigned.

Qualifications

• Equivalent of high school diploma or G.E.D. certification and four years’ experience in management of office functions, employee supervision, and/or accounting.
• Associate's degree or some college level coursework.
• Related training or certification.
• Experience with General Office, Accounting, Payroll, including working with confidential files, documents and other information.
• Extensive experience with excel, Power Point and Word. Also able to work in VIP and Margin Minder data and ordering platforms

Core Competencies

• Strong communication and collaboration skills
• Results-oriented and detail-focused
• Team leadership and performance management
• Commitment to fairness, teamwork, and professionalism