Payroll & Benefits Specialist

This role offers the chance to work for one of the top local e-commerce firms in the area, rated among the best places to work in the State of Oregon. They offer growth opportunities, excellent benefits, and an engaging, fun work environment. Take advantage of this opportunity and apply today!

The Payroll & Benefits Specialist is responsible for accurate, timely payroll processing and day-to-day benefits administration for employees across three affiliated companies and up to 13 states. The role supports a workforce of approximately 200 employees, maintains payroll and benefit records, reconciles payroll activity, responds to employee questions, and partners

with Human Resources, Finance, managers, brokers, carriers, and payroll vendors.

Compensation: $70-$78K/yr DOE

Availability: Monday - Friday, 8am - 5pm

Duties & Responsibilities:

• Process and validate full-cycle payroll for three affiliated companies, including regular and off-cycle payrolls, earnings, deductions, taxes, direct deposits, garnishments, bonuses, commissions, final pay, and other special payments.
• Administer payroll using company-designated payroll and HRIS platforms while maintaining accurate employee, pay, tax, deduction, direct-deposit, timekeeping, and organizational data.
• Review time and attendance records, identify missing or inconsistent information, coordinate corrections with managers, and meet payroll deadlines.
• Reconcile payroll registers, general-ledger reports, tax liabilities, benefit deductions, retirement contributions, and other payroll-related accounts; research and resolve discrepancies promptly.
• Coordinate payroll funding, reporting, and approval workflows with Human Resources and Finance while maintaining clear separation of duties and audit documentation.
• Own multi-state payroll administration for employees working in up to 13 states, including registrations, withholding, unemployment, wage-and-hour requirements, required notices, and coordination with internal and external resources.
• Manage quarter-end and year-end payroll activities, including W-2 review, taxable fringe benefits, payroll adjustments, reconciliations, and vendor deliverables.
• Administer employee benefit enrollments, changes, and terminations for medical, dental, vision, life, disability, retirement, flexible spending, health savings, and other benefit programs.
• Audit carrier invoices and payroll deductions, reconcile eligibility files, resolve enrollment and billing discrepancies, and coordinate corrections with employees, brokers, carriers, and payroll vendors.
• Support annual open enrollment, new-hire enrollment, qualifying life events, employee communications, system configuration, testing, and benefit-plan documentation.
• Serve as a knowledgeable first point of contact for employee and manager questions regarding pay, timekeeping, taxes, deductions, and benefits; protect confidential information and provide timely, service-oriented follow-through.
• Prepare employee census files and recurring and ad hoc payroll and benefits reports for Human Resources, Finance, leadership, auditors, brokers, carriers, and regulatory requirements.
• Maintain payroll and benefits procedures, calendars, controls, records, and retention practices; identify and implement improvements that increase accuracy, efficiency, consistency, and employee understanding.
• Travel to the Oklahoma location approximately 30% of working time, with cadence adjusted around payroll cycles, open enrollment, year-end, training, and business needs.
• Support payroll tax registrations, quarterly and annual filings, and year-end reporting, including W-2 and Form 1095-C preparation and reconciliation in coordination with payroll vendors and internal partners
• Administer employee leave programs and coordinate payroll and benefits impacts in accordance with federal, state, and company requirements.
• Maintain HRIS user access, workflows, forms, reports, employee data changes, and system troubleshooting across supported platforms.
• Support onboarding, employee orientation, and separations, including I-9 verification and training on timekeeping, payroll, benefits, and employee self-service tools.
• Maintain accurate personnel and payroll records, process employment verifications, conduct recurring data-integrity reviews, and protect confidential employee and compensation information.
• Contribute to Human Resources projects and perform other duties as assigned.

Qualifications:

• Associate degree in Human Resources, Accounting, Finance, Business, or a related field preferred; minimum 3 years of full-cycle payroll experience, including multi-state payroll and benefits administration; or a combination of education and experience.
• Experience supporting multiple legal entities and 150 or more employees strongly preferred. Five or more years of payroll or related accounting experience and experience working with payroll or HRIS platforms are preferred
• Ability to communicate professionally and effectively with employees, managers, internal stakeholders, brokers, carriers, payroll and HRIS vendors, and other business partners through verbal and written correspondence and virtual interactions
• Ability to calculate and validate gross-to-net pay, rates, percentages, taxes, deductions, accruals, retroactive payments, benefit premiums, and reconciliations.
• Proficient with spreadsheets, payroll registers, invoices, reports, and financial data.
• Proficiency in Microsoft Office Suite, including intermediate to advanced Excel skills, is required.
• Experience using a payroll or HRIS platform is required

CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

If you need assistance or an accommodation due to a disability, you may contact us at hr@campuspoint.com or 1 206-783-9200 (ask to speak with an HR representative). The process is outlined in CampusPoint’s ADA Policy.