Event Coordinator

Job Title: Event Coordinator

Location: Remote (Based in Greater Seattle area)

Type: Full-Time, 8am -5pm (assumes 1 hour lunch break)

Experience: 3–4 years

Industry: Corporate Events / Logistics / Professional Services

Compensation and Benefits: $28.85/hour health stipend 401k upon eligibility

When we say, “we create memories” we’re not just referring to over the top parties and once-in-a-lifetime experiences – we are referring to the relationships we make crafting and dreaming up these memories with our clients, partners and each other. 

Behind Campfire’s portfolio of events are the story makers that bring these ideas to life…

We are seeking a highly organized and proactive Event Coordinator to support the planning and execution of exceptional corporate events, including conferences, client receptions, executive meetings, and large scale parties. This role requires someone with 3–4 years of professional event coordination experience, strong vendor and stakeholder communication skills, and the ability to manage multiple projects simultaneously.  The ideal candidate is the type of person that loves a challenge, takes initiative, and has an ability to navigate gray areas and wants to be a part of a team. About 25% of time will be allocated toward executive admin support tasks for business operations.

The position is remote, but candidates must reside in the Greater Seattle area for local onsite event support, venue walkthroughs, and team meetups.

In this role, you’ll make an impact in the following ways:

• Ensure every detail of event planning and execution is organized, tracked, and delivered on time
• Serve as the behind-the-scenes force who keeps logistics, timelines, and vendors aligned and moving forward
• Anticipate potential event risks before they arise, proactively asking questions and offering solutions to keep things on track
• Support the team by managing key documents, communications, and schedules with clarity and accuracy
• Contribute to creating seamless, high-quality event experiences that reflect well on the brand and team

To be successful in this role, we’re seeking the following:

• Strong organizational skills with the ability to manage multiple moving parts and deadlines at once
• High attention to detail, especially when managing logistics, timelines, and vendor communications
• A proactive mindset—able to anticipate needs, ask clarifying questions, and flag issues early
• Comfort working in fast-paced environments and adjusting plans on the fly
• Clear, concise written and verbal communication skills for coordinating across internal teams and external partners
• A calm, solutions-oriented approach under pressure
• Ability to work autonomously with minimal supervision, while also collaborating effectively with a larger team
• A client-service mindset—thinking about the attendee, stakeholder, or brand experience at every step

• Coordinate and execute logistics for a variety of corporate events such as corporate parties, ancillary events, sales kick offs, and executive meetings
• Onsite support for events at a local Seattle area venue
• Collaborate with internal teams and external vendors to ensure all event deliverables are met on time and within budget
• Source and liaise with venues, caterers, A/V providers, and other suppliers
• Manage a variety of planning documents including event timelines, production schedules, and task trackers
• Assist with onsite event execution, including setup, vendor coordination, and attendee support
• Contribute to post-event reporting, feedback collection, and lessons learned documentation
• Ensure all event materials, branding, and communications are aligned with company standards
• Collaborating closely with Campfire leadership to manage operational logistics and organization
• Maintain and grow the company’s social media presence, creating event-related content including reels, behind-the-scenes footage, and post-event recaps to drive engagement
• Develop and execute a light content calendar that reflects the company’s brand voice and supports event and community initiatives
• Ability to rapidly pivot from one project to the next, work well under pressure and manage deadlines
• Stay up to date with industry trends and best practices in corporate event planning
• Assist with administrative tasks and special projects to support operations.

• 3–4 years of experience coordinating corporate or professional events
• Bachelor’s degree in marketing or the equivalent combination of education and work experience
• Must be based in the Greater Seattle area and available for occasional in-person responsibilities and team retreats
• Consistency of schedule with flexibility during events.  Ability to travel or work off hours/weekends as needed. 
• Desire and willingness to travel for events (~25% of the time)
• Strong understanding of event logistics, timelines, and budgeting
• Proficient in tools such as Google Workspace, Slack, Zoom and desire to learn project management platforms (e.g., Asana, Trello, or Monday.com)
• Excellent written and verbal communication skills
• Active listener & diplomatic
• Ability to synthesize information and communicate succinctly
• Ability to manage multiple priorities in a fast-paced environment
• Highly self-motivated and comfortable working independently with minimal oversight
• Proven ability to problem-solve in real time and stay calm under pressure
• Highly resourceful - able to find creative solutions and get things done with limited direction
• Dependable and consistent - follows through on details, timelines, and responsibilities
• Flexible and adaptable in fast-paced, changing environments
• Strong communication and interpersonal skills for working with vendors, teams, and stakeholders
• Comfortable managing multiple priorities and shifting deadlines with grace
• Self-starter with the ability to work independently and anticipate needs before they arise

You’ll be joining a close-knit, collaborative team that values trust, creativity, and fun. We work independently, but we celebrate wins together and love bringing energy to everything we do — from brainstorming fresh event ideas to executing memorable attendee moments. We’re looking for someone who takes ownership, brings positive energy, and believes work should be both purposeful and enjoyable.

• Experience with B2B or tech industry events
• Graphic design or basic content editing skills a plus
• Familiarity with registration platforms and virtual event tools to act as liaison between registration vendors and client teams



At Campfire Collective, our goal is to build a team that feels connected, empowered and enjoys spending time together. Here are a few of our benefits:

• Remote Opportunity - Based in Puget Sound Region
• Collaborative Team Environment - Retreats, Offsites, & other fun things
• Industry Sponsored Activities (Attending Events, FAMS, Experiential Summits, Networking Opportunities) 
• Health Stipend
• 401k Contributions (once eligibility criteria are met)
• Paid Time Off