What are the responsibilities and job description for the Event & Venue Operations Coordinator – Part-Time - Lumberton, NC position at Campbelton Grove?
About the Position
Campbelton Grove is seeking a dependable, organized, and motivated Event & Venue Operations Coordinator to join our team.
This is a hands-on, part-time position that combines client communication, administrative work, venue operations, and event support. We are looking for someone who enjoys variety, takes initiative, stays organized, and is comfortable jumping in wherever needed to help create a great experience for our clients.
This is not strictly an office position. Some days may involve responding to inquiries, scheduling tours, and communicating with clients, while others may involve preparing the venue, working an event, setting up tables and chairs, assisting vendors, or helping clean and reset the venue afterward.
Some evenings and weekends are required based on our event schedule.
Responsibilities
- Respond to client inquiries by email, phone, and text in a timely and professional manner
- Follow up with potential clients and assist with the booking process
- Schedule and conduct venue tours
- Communicate with clients, brides, vendors, and event planners
- Collect and organize event details, timelines, floor plans, vendor information, COIs, and other required documents
- Assist with event planning, coordination, and preparation
- Help prepare the venue for tours, meetings, photo sessions, and events
- Work events as needed, including evenings and weekends
- Assist with event setup and breakdown, including moving and arranging tables, chairs, and other venue items
- Check the venue before, during, and after events
- Help clean, maintain, and reset the venue and event spaces
- Follow up with clients after events and request reviews, photos, and feedback
- Maintain organized calendars, client information, files, and event details
- Assist with social media, marketing, promotions, and content
- Help with inventory and keeping venue items organized and accounted for
- Provide excellent customer service and represent Campbelton Grove professionally
- Assist with other venue, event, and administrative duties as needed
What We're Looking For
The ideal candidate is:
- Highly organized and detail-oriented
- Dependable, responsible, and punctual
- Friendly, professional, and confident communicating with clients
- Comfortable communicating by phone, email, and text
- Able to manage multiple tasks and priorities
- Proactive and able to work independently without constant supervision
- Comfortable using computers, email, calendars, and social media
- Willing to learn new systems and processes
- Able to work well both independently and as part of a team
- Available for a flexible part-time schedule, including some evenings and weekends
- Physically able and willing to assist with event setup and breakdown
- Comfortable stepping in and helping wherever needed
What This Job Is Really Like
Event days can be busy and unpredictable, so flexibility and a willingness to help are important. You may spend part of the week answering emails and giving tours, and another day setting up an event, communicating with vendors, assisting clients, working during an event, or cleaning and resetting the venue afterward.
We are looking for someone who takes pride in their work, pays attention to details, enjoys working with people, and genuinely wants to be part of creating memorable events.
Pay: $15.00 - $20.00 per hour
Benefits:
- Flexible schedule
Application Question(s):
- Are you available to work weekends, as needed?
Work Location: Hybrid remote in Lumberton, NC
Salary : $15 - $20