P/T Admin Asst

Position Summary

This individual will support the Property Manager and Board of Directors with administrative duties required by the Community Association.  This person will be working on-site at the property with the necessary equipment and training provided by the Management Company.  This position is part-time, approximately 20 hours per week. Candidate must have experience operating in systems and excel in a paperless environment.

Responsibilities

·         Answer phones

·         Assist walk-in Residents with a high level of customer service skills

·         Fill in for other office staff members when needed

·         Maintain Resident and Community files

·         Follow up on homeowner responses from rule violations

·         Input and manage data in the Card ID/ Car Stickers and gate access systems

·         Administer Work Orders, Architectural Requests, and Sale/ Lease Applications

·         Assist with mailings

·         Provide manager or Board Members with administrative reports/ updates

·         Prepare and copy material for Board Meetings

·         Maintain homeowner rosters, databases and homeowner files

·         Draft correspondence for Property Manager approval

·         Special projects or other duties as required

·         Assist with virtual and in person meeting set up

·         Coordinating with vendors when needed