Administrative Assistant

Description

Join us as we grow together personally and professionally!  Four Generations of family leadership continue to make it our vision to leave people better than we found them.  We are more than an oil company, convenience store or restaurant, we are a family!  We are improving the lives of those we touch every day by valuing the customer, caring for our 1000 team members, and supporting our communities that we are honored to serve.  

POSITION OVERVIEW 

The Administrative Assistant provides essential support to ensure efficient operation of the office. This role involves managing administrative tasks, coordinating communication, and assisting team members with various projects. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills to contribute to a positive work environment.   A detailed Job Description will be available when you begin employment.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Begin building your career and apply now for these great benefits! 

BENEFITS OVERVIEW 

• Family first atmosphere  

• Benefits to fit your needs:  Medical, Dental, Vision, Life, Disability, 401k 

• Competitive Total Compensation Plans with 401k match  

• Paid time off in your first year 

• Team first environment 

• Paid Gym Memberships 

• Remote work in select roles 

• Monthly teambuilding exercises 

• Everyday Pay if needed 

• Flexible Schedules to attend family events 

• Professional Training 

• Advancement opportunities 

• Leadership Training 

ESSENTIAL JOB FUNCTIONS 

• Help price and order equipment for Short Truck Fuel Division 

• Bulk Plant Daily Pricing Input  

• Set up customer pricing notifications 

• Monthly Inventory Reconciliation Recaps 

• Help Maintain Customer Account Setups with Tank Lease agreements 

• Data Integrity Maintenance 

• Follow up with Customer AR Reports, some account research 

• Complete Monthly Bulk Plant Checklists and follow up with any tasks 

• Follow up with LMS Training completion 

• Marketing/promotions support and help manage customer communications 

• Backup support for Short Truck Fuels Billing team 

• Handle Bulk Plant recognitions 

• Help prepare Meeting Agendas for Monthly/Quarterly Bulk Plant Manager Meetings 

• Manage Christmas Gift program for Division 

• Schedule and communicate with customers about deliveries and services. 

• Invoice posting/billing.  

• Assist customers with invoicing and order discrepancies. 

• Communicate with sales team, warehouse, and dispatch. 

• Handle walk-in customers if needed. 

• Oversee national account order fulfillment and billing. 

• Assist with continuous improvement efforts. 

• Assist with accounts receivable as needed. 

• Make phone calls and resend missed invoices to customers. 

• Assist Operations team as needed. 

Qualifications

EDUCATION & QUALIFICATIONS: 

• Minimum 3 years’ experience in administrative duties 

• Excellent communication and organizational skills 

• Possess advanced analytical skills 

• Experienced computer skills working in Excel 

• Commitment to Excellence and holding team to highest standards 

• Team player that enjoys collaborating with coworkers 

• Advanced Microsoft Excel skills, proficiency with computers. Experience with other financial systems. 

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is frequently required to sit, hear, use hands to type data, operate business equipment and dial the telephone. They are regularly required to talk and hear. The employee is frequently required to stand, walk, sit, and lift to 30 lbs. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.