Project Coordinator / Executive Assistant

Job Title: Project Coordinator / Executive Assistant

Location: Hybrid – Denver, Colorado

Employment Type: Full Time

Position Overview:

We are seeking a highly organized and proactive Project Manager / Executive Assistant to support senior leadership while driving key projects to successful completion. This hybrid role requires a blend of strategic project management and high-level administrative support. The ideal candidate thrives in fast-paced environments, anticipates needs before they arise, and ensures both daily operations and long-term initiatives run smoothly.

Key Responsibilities:

Project Management Duties:

• Define Task / Activities: Breaking down project scope (e.g., using a Work Breakdown Structure or WBS) into actionable tasks.
• Sequence Tasks: Establishing dependencies (which tasks must come first)
• Plan, execute, and oversee projects from initiation to completion, ensuring deadlines and objectives are met
• Assist with all events
• Coordinate cross-functional teams, track progress, and manage project timelines
• Identify risks and develop mitigation strategies
• Prepare project reports, dashboards, and presentations for stakeholders
• Streamline processes and improve operational efficiency

Executive Assistant Duties:

• Provide direct administrative support to senior executives, including calendar management and meeting coordination
• Develop Schedule: Creating the actual timeline, often using software like MS Project or Primavera P6.
• Control Schedule: Monitoring progress to detect variances and managing changes to the schedule baseline.
• Manage communications, including emails, calls, and correspondence on behalf of executives
• Prepare reports, presentations, and briefing materials
• Arrange travel logistics and itineraries
• Handle confidential information with discretion and professionalism

Qualifications:

• Bachelor’s degree in business administration, Management, or a related field (or equivalent experience)
• 3 years of experience in project management, executive support, or a similar role
• Strong organizational and multitasking skills with attention to detail
• Excellent written and verbal communication abilities
• Proficiency in project management tools (e.g., Asana, Trello, Monday.com) and Microsoft Office or Google Workspace
• Ability to prioritize tasks and adapt to changing priorities

Preferred Skills:

• Experience working with senior leadership or C-suite executives
• Knowledge of project management methodologies (Agile, Scrum, or Waterfall)
• Strong problem-solving and decision-making skills
• High level of professionalism and emotional intelligence

What We Offer:

• Competitive salary $55,000 – $60,000 per year and benefits package
• Opportunities for professional growth and development
• Collaborative and dynamic work environment

How to Apply:

Please submit your resume and a brief cover letter outlining your relevant experience and interest in the role.

This Job Description describes the general content and requirements for the position. It is not an exhaustive statement of the essential functions, responsibilities, or requirements of the job; they may change from time to time and are dictated by the needs of the organization and the supervisor to whom the employee will report.

We are an equal opportunity employer that is committed to diversity, equity, and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.