Administrative Assistant

Campbell Funeral Home

Job Description

Job Title: Full Time Administrative Assistant

Department: Office

Reports To: Office Manager

FLSA Status: Non-Exempt

Summary: Responsible for coordinating office duties pertaining to funeral home needs by performing the following duties.

Duties and Responsibilities include the following. Other duties may be assigned.

1. Completes case folders and daily paperwork.*

2. Completes computer work in Director’s Assistant and Microsoft Word.*

3. Completes and files death certificates.*

4. Provides office support including but not limited to filing, answering phones, replenishing office supplies, faxing documents and other relevant duties.

5. Answers the door and greets families.*

6. Facilitates appointments for Funeral Directors.*

7. Keeps office neat and tidy.*

8. Completes print work and puts together family bag.*

9. Uploads information to the Medical Examiner's portal.*

10. Runs errands including but not limited to picking up death certificates at doctors’ offices and filing death certificates at city or town halls.

11. Greets people at door during visitation/services as needed.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Excel, Memorial Master, and Director's Assistant.

Education/Experience:

Associate's degree (A.A /A.S.) or equivalent from two-year college or technical school; or two to four years related experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills, and Other Abilities:

· Time management skills

· Oral communication skills

· Written communication skills

· Professionalism

· Phone etiquette

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, and talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, ability to adjust focus, and ability to see color.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and outdoor weather conditions.

The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: From $24.00 per hour

Ability to Commute:

• Beverly, MA 01915 (Required)

Ability to Relocate:

• Beverly, MA 01915: Relocate before starting work (Required)

Work Location: In person

Salary : $24