What are the responsibilities and job description for the Administrative Assistant position at Campbell County, WY?
General Summary This position will perform a variety of secretarial and administrative work duties for the Extension Office and Educators. Responsibilities include the following: Perform routine bookkeeping duties; collect and manage money to include accounts payable and receivable. Serve as primary contact for telephone calls and visitors; disseminate information to community on programming; receive and distribute mail; provide administrative support for a variety of volunteers, maintaining and filing records, verifying accuracy of information, and recording information, and perform other administrative tasks as assigned.
Assist in the development of documents and record keeping systems for the collection, dissemination, and maintenance of program or department information. Management of online sites and data collection. Possible weekend or night work.
Background check required. Apply and interpret department/county policies. This position is primarily assisting the 4-H program.
Assignments are generally limited in scope, contain routine tasks, and are performed within a procedural framework established by a higher-level employee. As experience is acquired, the employee performs with less immediate supervision. Employee assists, receives, and disperses information to staff, customers, and the public, and provides high quality customer service.
Performs general office duties, general administrative tasks, and clerical duties. Prepares, processes, and files reports. Coordinates and plans events.
Essential Duties and Responsibilites The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Receives and screen calls and visitors and responds to inquiries or complaints within scope of judgement.
Types, proofreads, and processes a variety of routine and non-routine documents including general correspondence, agendas, reports, newsletters, and memoranda. Orders, receives, inventories, stores, and distributes supplies. Contacts vendors and suppliers as needed.
Maintains related records. Initiates and maintains a variety of files and records for information related to the assigned office. Ensures proper filing of documents in departmental or central files.
Maintains and updates resource materials. Coordinates the flow of communication through the assigned office in an efficient and effective manner with staff, the general public, businesses, and others. Schedules meetings and arranges for room set up.
Arranges for necessary materials to be available at meetings. Prepares agendas and packets for meetings. Takes and transcribes minutes.
Plans, organizes, and carries out administrative assignments. Compiles and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area. Participates and assists in the administration of the assigned office.
Organizes and facilitates activities of the assigned office. Recommends procedural changes affecting support activities. Performs duties as required.
Minimum Qualifications Required Education and Experience: High school diploma (or GED equivalent) One (1) to two (2) years of experience in an office environment, principles and practices used in dealing with the public; communicate clearly and concisely, both orally and in writing; experience with Microsoft Office and bookkeeping. Familiarity with line item accounting is preferred. Basic secretarial and administrative support techniques; excellent organizational skills.
Understand and follow oral and written instructions. Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities Competencies for Successful Performance of Job Duties Knowledge of: English grammar, spelling, punctuation Principles and practices of basic bookkeeping Modern office procedures, methods, and computer equipment Principles and practices of basic recordkeeping Department programs and procedures Administrative support techniques Principles and practices of data collection and report preparation Applicable software applications Skill in: Interpersonal skills necessary to develop and maintain effective and appropriate working relationships Performing a variety of duties, often changing from one task to another of a different nature Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios Communication, both oral and written Customer service Ability to: Meet schedules and deadlines of the work Understand and carry out oral and written directions Accurately organize and maintain paper documents and electronic files Maintain the confidentiality of information and professional boundaries Prepare and maintain accurate and complete records Perform a variety of office support duties and activities which contribute to efficient operations Prepare correspondence, memoranda, and minutes of meetings Compile and prepare a variety of administrative reports The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. Campbell County is an Equal Employment Opportunity Employer.
Salary : $20 - $30