Payroll Specialist

Dimensions/Scope of Position

The Payroll Specialist works on an individual and team basis within the Accounting Department and is responsible for accurate processing and recording of payroll, timely reporting of financial information, and daily data entry of payroll and some expense reimbursements.

Essential Duties/Responsibilities

·        Performs all daily and periodic payroll department operations for multiple entities

·        Acts as an internal payroll software expert

·        Maintains understanding of current payroll taxation

·        Develops ad hoc payroll or financial reports as needed

·        Completes banking deposits

·        Responsible for safeguarding checks, payroll & financial data and other sensitive material

·        Regular and predictable attendance

·        Ability to work in a cooperative manner with others

·        Performs other duties as assigned 

SUPERVISORY RESPONSIBILITIES: N/A

Qualifications

Education and/or Experience:  High School Graduate or General Education Degree(GED); 5 years of experience in Payroll required. A minimum of 2 years of experience with ADP Workforce Now is preferred. Ability to work on assigned functions/tasks in a timely manner and handle multiple tasks simultaneously with little or no supervision

Language Skills:                          Able to communicate effectively in the English language.                                                    

Mathematical Skills:                   Basic arithmetic skills are required.                                                       

Reasoning Ability:                        Identifies and resolves problems promptly.                                                       

Computer Skills:                              Expertise in use of personal computers, including Intermediate Excel skills required. Basic skills using other Microsoft Office programs required.

Certificates, Licenses:                   

Other Skills and Abilities:           Ability to maintain the strictest level of confidentiality when handling extremely sensitive information including company and individual financial materials. Must be highly organized and display honesty and integrity when producing, delivering and distributing information.                                                

Other Qualifications:

• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.

• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed

• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in-group problem solving situations; Uses reason even when dealing with emotional topics.

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures

• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.