Program Director - Afterschool Programs

POSITION:                                       Program Director – Afterschool Programs

RESPONSIBLE/REPORTS TO:        Vice President Youth Development

POSITION LAST UPDATED:           July 2026

MINIMUM QUALIFICATIONS:     

• Must meet qualifications for Operations Director through Child Care Licensing
• Must be at least 21 years of age and have a high school diploma or equivalent.
• Bachelor's Degree in child development, education, human services, recreation, or a related field prefered. Equivilant combination of education, managment coursework, credentilas (such as CDA or Child Care Adminstrator Credential), and qualifying experience that meet Texas Child Care Regulation requirments will be considered.
• Minimum of three years of pregressively responsible experince in a licensed child care, afterschool, or youth development program, including supervisory experience preffered. 
• Ability to provide proof of education, credentials, and experince required for licensing. 
• Must qualify as a Program Director under Texas Child Care Regulation Minimum Standards and maintain eligibility thoughout employement. 

PREFERRED QUALIFICATIONS:

• Experience in overseeing multiple program sites
• Bachelor’s Degree in Child Development, Education, or a related field
• Experience in financial budgeting
• Bilingual preferred (Spanish)

ESSENTIAL FUNCTIONS:

• Hire, train, and supervise staff, substitutes, and volunteers.
• Coach Site Directors’ on leadership skills and increase engagement through staff development
• Communicate with families positively and professionally verbally and through email.
• Responsible for the overall quality of programs and compliance with federal, state, and local laws
• Develop and maintain positive professional relationships with the school administration.
• Develop marketing plans to maximize enrollment at Afterschool sites.
• Organize and maintain accurate records and administrative systems
• Order supplies within budget for each program
• Manage multiple projects and competing priorities
• Accurately complete all reports and submit them on time.
• Attend all meetings and functions required by the position, including evening and weekend events.
• Ability to lift 30 lbs.

RELATIONSHIPS:

• • Reports directly to the Associate Vice President Youth Development
  • Develop positive relationships with parents and students
  • Collaborate with other community agencies, CCMS, FWAS, and school district personnel
  • Interact with grant writers, funders, and board members to share program information
  • Work cooperatively with affiliate staff.

ACCOUNTABILITY: This position is responsible to the Associate Vice President Youth Development

KEY AREAS OF RESPONSIBILITY:

Program Operations

• Design and implement Afterschool programs to meet the unique needs of youth
• This positoin operates in a hybrid work enviorment. The Program Director is expected to work in the Camp Fire administrative office on designated office days as assigned and conduct onsite visits to assigned Afterschool locations during program operating hours throughout the week.
• Evaluate program quality and effectiveness and update or improve programs as necessary
• Responsible for year-end financial results of assigned Afterschool programs and work with other departments at Camp Fire to support affiliate-wide programs and activities.

Human resources

• Recruit, hire, train, develop, and manage staff.
• Maintain accurate records and staff files that meet Licensing and Camp Fire standards
• Conduct annual evaluations and guide staff in goal setting and work/plan development
• Ensure compliance with Licensing and affiliate Policies and Procedures
• Provide formal and informal recognition of paid and volunteer staff
• Maintain positive, professional relationships with co-workers, school faculty, and families

Financial Operations

• Assess weekly enrollment and revenue reports, recognize successes, and make necessary changes to make budget
• Monitor payroll weekly
• Review income statements monthly and adjust spending as needed
• Complete p-card records accurately and on time and manage expenses within budget.

Marketing and Public Relations

• Promote Afterschool programs with ongoing communication and participation in community events
• Provide the marketing team with photos and stories of student activities and successes
• Work with the marketing team to develop program marketing materials

Facility Management

• Monitor Afterschool program sites and maintain cleanliness and organization
• Maintain a clean and safe office space
• Notify the Facilities Department of any needed repairs

General Responsibilities

Affiliate Programs and Operations

• Participate in the affiliate Strategic Planning process by developing personal and departmental Annual Performance Appraisals/Work Plans.
• Maintain knowledge of all affiliate programs and operations.
• Assist as needed concerning critical areas of responsibility.
• Identify opportunities for donations and/or gifts in kind.
• Attend Camp Fire General Staff Meetings.
• Communicate regularly with the supervisor about unusual events, inspections, investigations, special needs, participant concerns, and suggestions.
• Be able to communicate program purposes and goals in the community.
• Successfully managing your time in a hybrid work environment.