IEP Clerk

IEP CLERK

Overview

The Organization

Camino Nuevo Charter Academy (CNCA) is a community of high-performing public schools that utilizes a comprehensive approach to prepare students from preschool through high school for success in college and in life. We integrate academic rigor, community, family, and wellness to empower students to thrive in a culturally connected and changing world. Founded in 2000, Camino Nuevo Charter Academy students represent the neighborhood of MacArthur Park west of downtown Los Angeles, a community that is one of the most under-resourced and densely populated neighborhoods in Los Angeles. Currently, CNCA has six campuses that serve approximately 3,500 students from TK through 12th grade.

Organizational Mindsets

We believe that every individual who works at Camino Nuevo Charter Academy must embody key mindsets.

• Commitment to and belief in CNCA’s mission and vision

• Belief in and embodiment of the CNCA Anchors in all aspects of the work 

• Commitment to the vision of a progressive, socially-just education and is able to inspire others towards that vision

• Solution orientation and belief in supporting others to be the same

• Commitment to an asset-based, capacity-building approach

• Commitment to equity, diversity and inclusion

• Strong self-awareness and ability to reflect

• Ability to take ownership in the day-to-day and overall success of the organization

CNCA Anchors

• EXCELLENCE: We take responsibility for our students and staff achieving consistently outstanding results.

• EQUITY: We recognize and value the individuality and experiences of all students and respond to their unique academic, emotional, psychological, and social needs.

• COMMUNITY: We are rooted in our community's richness and in the cultural and environmental context where our students and families live.

• INNOVATION: We continuously learn, are curious, and implement new ideas, perspectives, and evidence-based methods in our work. 

• JOY: We build and maintain positive relationships that foster happiness and fulfillment among students, staff and families.

The Opportunity

Under the supervision of the School Operations Manager, the IEP Clerk will be responsible for performing clerical duties related to the management, organization and correspondence of special education information. The IEP Clerk will act as member of the School Operations Team and is responsible for the execution of a robust plan to ensure compliance of the Special Education Program.

Responsibilities

Essential Functions

• Coordinate and schedule IEP meetings in conjunction with designated Special Education administrator (schedule with parents, teachers & service providers, coordinate class coverage as necessary, coordinate logistics regarding location & required attendees, sending materials home).

• If applicable, provide Spanish interpretation during IEP meetings (must attend LAUSD Oral Interpretation training)

• Maintains accurate special education records in PowerSchool

• Provide administrators with the parent brochures and sign-in sheet needed during an IEP meeting

• Assist in sending requested records to district schools, agencies, or other clerical staff

• Assist special education teachers and administrators with the monitoring of the IEP Master Calendar and maintaining the special education paperwork, meetings, and filing

• Create, send, collect, and file IEP Meeting Notification forms according to IEP Master Calendar

• Create, send, collect, email, and file Assessment Plans according to IEP Master Calendar

• Add IEP meeting participants and IEP meeting date on the Welligent system 

• Inform HSO Central Special Education of any new student enrollments with an IEP

• File and organize all IEP documents within the green folder of each student’s cumulative record file

• Help coordinate communication between related service providers, teachers, and administrators regarding service schedules

• Ensure all special education related bulletins/posters/brochures are posted in the main office

• Participate in LAUSD and/or HSO trainings related to special education compliance, policies, and procedures

• Attend staff meetings and participate in professional development supporting school food service programs

• Upon receipt of a written or verbal request for special education by a parent or outside agency/organization or medical documents from a student with an IEP immediately inform Administrators.

• Assist with developing special education program by reporting any IEP and/or special education compliance concerns to administration 

• Support with student information-specific data requests relating to compliance and reporting requirements for CNCA (internal stakeholders, grant reports, research requests, etc).

• Supervise students in and around the vicinity of the front office

• Maintain a high level of ethical behavior and confidentiality of information about students and staff

• Support school with translation services as requested

• Support school office staff as back up clerical support during peak hours as requested

• Perform other related duties as assigned for the purpose of meeting the needs of the students, the program, the school site, and the organization

• Support school office staff as office/clerical support during peak hours as requested or scheduled

• Other duties as assigned.

Qualifications

• Bachelor Degree preferred

• 2-4 years’ experience working in urban schools or in organizational operations 

• Manage and manipulate large amounts of data in Excel and databases

• Strong analytical and quantitative abilities

• Ability to work independently and in a team in a fast-paced environment required

• Spanish and English fluency preferred

• Highly organized, detail-oriented and able to produce error-free work

• Ability to synthesize data and desire to analyze and improve systems. Our data systems include: PowerSchool, SpendBridge, DataDirector, Illuminate, Welligent, Excel and mail merge.

• Ability to understand and navigate the political, social, economic, legal and cultural context facing urban charter schools and the students they serve

Salary : $21 - $23