What are the responsibilities and job description for the Regulatory Affairs Coordinator position at CAMICO?
Description
SUMMARY: The Regulatory Affairs Coordinator ensures the operational continuity of CAMICO by managing all corporate registrations, insurance licensing, and regulatory filings. You will act as the primary gatekeeper for compliance, ensuring all state requirements are met for the company and its licensed employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Customer Focus
Is dedicated to meeting the expectations and requirements of the customer; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
Ethics and Values
Adheres to an appropriate (for the setting) and effective set of core values and beliefs during both good and bad times; acts in line with those values; rewards the right values and disapproves of others; practices what he/she preaches.
Integrity and Trust
Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gain.
Innovation
Thinks beyond the confines of traditional approaches to recognize opportunities and find new and better ways of doing things. Explores different alternatives that would provide for an improved output with the goal of achieving process simplification or efficiencies.
Time Management
Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.
Initiative
Identifies what needs to be done and takes action before being asked, when the situation requires it. Does more than what is normally required in a situation. Seeks out others involved in a situation to learn their perspectives. Takes independent action to change the direction of events. Takes prompt action to accomplish objectives and achieve goals beyond what is required.
Self-Development
Is personally committed to and actively works to continuously improve him/herself; understands that different situations and levels may call for different skills and approaches; works to deploy strengths; works on compensating for weakness and limits.
Problem Solving
Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers.
Requirements
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION And/or EXPERIENCE
High school diploma; 2 years of administrative or coordinator experience. Background in the insurance industry or handling regulatory documents is a significant plus. Strong ability to perform assigned tasks in an accurate and timely manner; strong organizational skills and the ability to meet externally imposed deadlines; and good verbal and written communication skills. Must be detail-oriented and ability to multi-task.
Leadership/Organizational Skills
Requires strong organizational skills/abilities. Requires good written, oral, interpersonal and time management skills.
Language Skills
Ability to read, analyze and interpret insurance application forms/regulatory documents. Ability to speak effectively to customers, peers, management and regulators. Ability to write correspondences.
Company Representation
Ability to determine and represent CAMICO’s best business interests when interfacing with various regulators.
Technical And Math Skills
Proficiency in Microsoft Office 365 suite (Word, Excel, and Outlook). Ability to calculate figures like discounts, interest, commissions, proportions and percentages.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions finished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Other Responsibilities
Ability to perform other responsibilities as determined by the Department Head.
Certificates, Licenses, Registrations
None
Physical Demands
Regular office-based physical demands (sitting, typing, close vision focus). Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.
Work Environment
This is a fully remote position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SUMMARY: The Regulatory Affairs Coordinator ensures the operational continuity of CAMICO by managing all corporate registrations, insurance licensing, and regulatory filings. You will act as the primary gatekeeper for compliance, ensuring all state requirements are met for the company and its licensed employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- License Maintenance: Oversee the lifecycle of corporate annual reports for both the carrier and agency in partnership with third-party vendors.
- Submission Oversight: Direct the application and appointment process for agency, producer, and adjuster licenses to ensure no lapse in authorization.
- Compliance Monitoring: Track continuing education (CE) credits for staff, providing proactive guidance to ensure all professional licenses remain active.
- Regulatory Liaison: Serve as a point of contact for state regulators, managing correspondence and responding to inquiries with accuracy.
- Operational Support: Manage department financial reporting (credit card expenses/invoices) and maintain high-integrity regulatory databases and spreadsheets.
- Cross-Functional Collaboration: Execute onboarding tasks for new agencies and provide support for departmental projects as directed by Department Head.
Customer Focus
Is dedicated to meeting the expectations and requirements of the customer; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
Ethics and Values
Adheres to an appropriate (for the setting) and effective set of core values and beliefs during both good and bad times; acts in line with those values; rewards the right values and disapproves of others; practices what he/she preaches.
Integrity and Trust
Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gain.
Innovation
Thinks beyond the confines of traditional approaches to recognize opportunities and find new and better ways of doing things. Explores different alternatives that would provide for an improved output with the goal of achieving process simplification or efficiencies.
Time Management
Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.
Initiative
Identifies what needs to be done and takes action before being asked, when the situation requires it. Does more than what is normally required in a situation. Seeks out others involved in a situation to learn their perspectives. Takes independent action to change the direction of events. Takes prompt action to accomplish objectives and achieve goals beyond what is required.
Self-Development
Is personally committed to and actively works to continuously improve him/herself; understands that different situations and levels may call for different skills and approaches; works to deploy strengths; works on compensating for weakness and limits.
Problem Solving
Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers.
Requirements
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION And/or EXPERIENCE
High school diploma; 2 years of administrative or coordinator experience. Background in the insurance industry or handling regulatory documents is a significant plus. Strong ability to perform assigned tasks in an accurate and timely manner; strong organizational skills and the ability to meet externally imposed deadlines; and good verbal and written communication skills. Must be detail-oriented and ability to multi-task.
Leadership/Organizational Skills
Requires strong organizational skills/abilities. Requires good written, oral, interpersonal and time management skills.
Language Skills
Ability to read, analyze and interpret insurance application forms/regulatory documents. Ability to speak effectively to customers, peers, management and regulators. Ability to write correspondences.
Company Representation
Ability to determine and represent CAMICO’s best business interests when interfacing with various regulators.
Technical And Math Skills
Proficiency in Microsoft Office 365 suite (Word, Excel, and Outlook). Ability to calculate figures like discounts, interest, commissions, proportions and percentages.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions finished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Other Responsibilities
Ability to perform other responsibilities as determined by the Department Head.
Certificates, Licenses, Registrations
None
Physical Demands
Regular office-based physical demands (sitting, typing, close vision focus). Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.
Work Environment
This is a fully remote position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.