Administrative Assistant, Finance and Operations

TITLE: Administrative Assistant, Finance & Operations

Position Summary

The Camdenton R-3 School District is looking for an individual who desires to contribute to the overall success of our district. An Administrative Assistant to Finance and Operations acts as a pivotal support role, ensuring the efficient, compliant, and daily functioning of the school district's business office.

Qualifications

• High School Diploma required but college degree preferred.
• Pass all background checks and screenings.
  
  

Preferred Qualifications

• Previous experience in school finance, accounting, or administrative roles
• Familiarity and competency using Google Workspace, Infinite Campus, Frontline Education and/or SISFin software preferred.
  
  

GENERAL REQUIREMENTS: Faculty / Support Staff Expectations

REPORTS TO: Assistant Superintendent, Finance and Operations

Essential Functions And Key Responsibilities

• Front Desk Coordinator
• Provide high-level administrative support to the Assistant Superintendent of Finance, including managing calendars, scheduling meetings, and screening calls.
• Assist with accounts payable/receivable, purchase orders, invoices, budget amendments, and expense reimbursements.
• Maintain accurate manual and electronic files, including budget data, records, and financial reports.
• Prepare financial documents, reports, and agenda materials for Board of Education meetings and assist with state department of education reports.
• Assist with internal and external audits, ensuring compliance with state and federal regulations.
• Serve as a contact point for the finance department, addressing inquiries from staff, vendors, and parents.
• Handle district property, liability insurance renewals, and process bonds/licenses.
• Responsible for maintaining the District's capital inventory and coordination with each building/department.
• Central Administration's office supply management
• USPS mailing for the district includes postage machine operations, supply management and sorting of mail to buildings for delivery.
• Facilitate District Building School Supply Lists to go to retail stores.
• Manage enrollment and releases for the Mary Dickerson Justice Center.
• Assist with substitute placements and calls.
• Assist with payroll and bookkeeping teams as needed.
  
  

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's Policy on Evaluation of Support Staff.

TERMS OF EMPLOYMENT

• 250 days; 8.0 hrs / day. Does not include a 30 minute lunch.
• Pay Range: $16.75 - $17.05 (allow up to 7 years of commensurate years of service)
• Benefits include Board paid health insurance, paid sick leave, retirement and other.