Receptionist - Temporary 3-6 Months

Cambridge Management Company is a property management company founded in l989 and located in Santa Clara, California. We manage several multi-family dwelling units throughout the Bay Area and are looking for a temporary Receptionist for our Corporate Office.

Administrative Assistant Position (Temporary 3-6 Month Assignment)

Responsibilities:

Although additional duties and related tasks may be assigned, the essential duties and responsibilities of this position include the following:

• Answer all incoming calls and messages along with greeting any visitors.
• Provides administrative support to managers and executives.
• Prepare and modify property management specific correspondence.
• General clerical duties include photocopying, filing, creating binders, stuffing envelopes (assist with mailings), scanning and faxing.
• Assist in the preparation of regularly scheduled reports (i.e., operating statements) for Managing Director
• Setting up new vendors and monitor compliance including insurance, licenses, referral list, and contracts in Vendor Café.
• Manage the postage machine, add funds and order supplies as needed.
• Managing and developing filing systems for all property management paperwork.
• Office organization, such as organizing office supplies, ordering supplies, maintaining property files and equipment (including copiers, scanners, printers etc.)
• Assisting with decorating for onsite holiday and office celebrations.
• Assist with ad-hoc/special projects as needed including trips to the post office.
• Continue to explore opportunities to add value to job and fulfill organizational goals.
• Track yearly inspections for individual properties using Yardi Software.
• Assist with special projects as needed.

Required:

• High school diploma or GED equivalent required. Prior experience in an administrative role in property management /real estate or similar, required.
• 3-5 years of administrative experience required.
• Microsoft Office proficiency required.
• Proficiency in technology applications (ex. cloud storage, electronic file systems)
• Strong business acumen and knowledge of business and management principles.

Skills:

• Yardi experience (preferred)
• Customer Service
• Communication
• Professionalism
• Problem solving
• Ethics
• Teamwork
• Confidentiality
• Organization and Planning
• Dependability
• Adaptability

Physical Requirements: Regularly required to stand, walk, sit, use hands to finger, handle or feel, reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk hear, and smell. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and built to adjust focus. Occasionally lift and/or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Job Types: Full-time, Temporary

Pay: $24.00 - $26.00 per hour

Benefits:

• Paid time off

Ability to Commute:

• Santa Clara, CA 95054 (Required)

Work Location: In person

Salary : $24 - $26