Practice Manager/ Licensed Administrative Assistant

Job Description

Job Title: Practice Manager / Licensed Administrative Assistant

Report To: Owners

Job Status: Full-time, in-office

Job Summary

An established financial services practice in Asheville, NC is seeking an experienced Practice Manager / Licensed Administrative Assistant to lead the service team and help manage the operational side of a growing advisory practice. This is a hands-on practice management role for someone who can set priorities, coordinate workflows, support accountability, improve processes, and help ensure client service is handled accurately and timely. Because this is a small firm, the person in this role will also remain involved in higher-level client service, account administration, paperwork, trading support, follow-up, and other licensed administrative responsibilities when needed. The right candidate will bring strong financial services experience, sound judgment, and the ability to lead the service function while working closely with the advisors and owners.

Essential Duties and Responsibilities

• Lead the service team by coordinating workload, reinforcing service standards, and supporting consistent follow-through.
• Provide day-to-day leadership, guidance, and accountability for administrative team members in coordination with advisors and owners.
• Help manage practice operations, workflows, client service priorities, open items, deadlines, and service issues.
• Identify opportunities to improve processes, strengthen organization, reduce recurring issues, and create better visibility for advisors and owners.
• Serve as the primary operational resource for staff on client service, account processing, workflow, technology, and compliance-related questions, involving an advisor or owner when appropriate.
• Oversee and participate in core client service and account operations, includingccount maintenance, service requests, paperwork, transfers, money movement, documentation, and follow-up.
• Prepare, process, and track paperwork through broker-dealer, custodial, CRM, and internal systems.
• Provide licensed administrative support to advisors, including trading support, model trading, rebalancing, account research, reporting, and client communication as permitted by licensing and firm policy.
• Support financial planning, paraplanning, basic accounting, reporting, technology adoption, vendor coordination, staffing transitions, and other special projects as needed.
• Remain willing to help with service and administrative work as part of a small, collaborative team while maintaining primary responsibility for practice management and service-team leadership.

Skills Required

• Strong leadership, organization, follow-through, confidentiality, judgment, attention to detail, and the ability to manage a service team while remaining flexible and hands-on in a small firm environment.
• Comfort working with advisors, clients, staff, custodians, broker-dealers, and outside partners.
• Ability to prioritize, solve problems, ask good questions, and keep multiple items moving at once.
• Experience with Microsoft Office, especially Excel; CRM, financial planning, and trading platforms are strongly preferred.

Education and Experience

• High school diploma required; college degree preferred.
• Seven to ten years of financial services experience preferred, particularly in a wealth management, broker-dealer, RIA, wirehouse, or independent advisory practice environment.
• Prior experience supporting advisors, managing workflows, improving processes, and handling client service responsibilities is strongly preferred.
• Series 7 license required; willingness to obtain additional relevant licensure if necessary

Work Schedule and Location

• Full-time, in-office position in Asheville, NC.
• Regular hours are 8:30 a.m.–5:00 p.m. Monday through Thursday and 8:30 a.m.–4:00 p.m. on Friday.
• Candidates should live within approximately 20–30 miles of Asheville or be willing to relocate without a relocation package.
• This is not a remote position.

Benefits

• Base salary range of $80,000–$90,000, commensurate with experience, licensure, and qualifications.
• Medical and dental benefits.
• 401(k) with profit sharing.
• Life insurance.
• Paid time off, sick leave accrual, and paid holidays.
• H.S.A.
• YMCA gym membership, if desired.

If you are an experienced financial services operations professional who enjoys helping clients, supporting advisors, improving processes, and keeping a busy practice organized, we would enjoy hearing from you.

We will only be accepting applicants that apply through Indeed. Please don't call or email the office.

Securities offered through Registered Representatives of Cambridge Investment Research, Inc. a broker-dealer, member FINRA/SIPC. Advisory Services offered through Cambridge Investment Research Advisors, Inc a Registered Investment Advisor. Cambridge and Paragon Financial, LLC are not affiliated.

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

License/Certification:

• Series 7 (Preferred)

Ability to Commute:

• Asheville, NC 28801 (Required)

Ability to Relocate:

• Asheville, NC 28801: Relocate before starting work (Required)

Work Location: In person

Salary : $80,000 - $90,000